Paralegal

Outpost•Austin, TX

6d•Onsite

About The Position

Outpost is seeking its first dedicated legal-team hire, a Paralegal, to coordinate transactions across its nationwide truck-terminal and industrial outdoor storage portfolio. The role manages deal logistics for acquisitions, dispositions, refinancings, and leases from signed purchase agreement through funding and post-closing. The Paralegal will work closely with the General Counsel on transactions, maintain deadlines and deliverables, and draft routine agreements for attorney review. This is an in-office position based in Austin, Texas, reporting directly to the General Counsel.

Requirements

At least 5 years of experience as a paralegal or transaction coordinator in commercial real estate at a law firm, title company, REIT, developer, or real estate investment firm.
Hands-on experience supporting commercial real estate acquisitions, dispositions, and refinancings, including purchase agreements, title commitments, surveys, estoppels, loan documents, and closing statements.
Commercial leasing experience preparing, tracking, and administering tenant leases, amendments, and renewals.
Ability to draft simple legal agreements, such as NDAs, amendments, assignments, and estoppels, from templates with minimal revision.
Paralegal certificate, bachelor's degree, or equivalent experience.
Highly organized and deadline-driven, with the ability to manage multiple deals simultaneously without losing detail.
Clear, direct written communication and comfort persistently following up with third parties.
Proficiency with DocuSign, Google Workspace and/or Microsoft Office, and virtual data room platforms.
Sound judgment and discretion when handling confidential information.

Nice To Haves

Active notary public commission, or willingness to obtain a Texas notary commission within the first 90 days; remote online notary authorization is a plus.
Experience closing industrial, IOS, or multi-state portfolio transactions.
Entity management or corporate secretarial experience, including exposure to REIT structures.
Lease abstraction experience across a multi-site portfolio.
Experience in an entrepreneurial, high-growth environment or on a lean in-house legal team.

Responsibilities

Own closing checklists for property acquisitions, dispositions, and refinancings, tracking conditions precedent, deliverables, and deadlines from contract execution through funding.
Coordinate day to day with title companies, escrow agents, surveyors, environmental consultants, lenders, brokers, and outside counsel to keep closing deliverables on schedule.
Order, track, and organize third-party diligence materials for attorney review, including title commitments, surveys, zoning reports, Phase I environmental reports, estoppels, and SNDAs.
Calculate and calendar critical dates, including diligence expirations, earnest money deposits, closing dates, lease renewals, and notice deadlines; flag approaching deadlines.
Prepare and route execution documents through DocuSign; assemble signature packets and coordinate notarizations, wet-ink originals, and recording.
Build and maintain virtual data rooms, closing binders, and post-closing deliverables.
Maintain records for the holding company and property-level entities, including compliance calendars for annual reports, registered agents, and foreign qualifications.
Support tenant leasing by preparing lease documents, tracking execution, and maintaining key dates, renewals, and notice obligations.
Draft simple legal agreements from templates for attorney review, including NDAs, lease and license amendments, estoppels, assignments, and closing documents.
Manage contract intake and the contract repository for vendor agreements, NDAs, and other commercial documents.
Support the General Counsel with legal operations projects and process improvements as the function grows.