Paralegal

W. R. Grace & Co.•Columbia, MD

5d•$72,013 - $99,018•Hybrid

About The Position

Grace is seeking an experienced Paralegal to support the Legal Department across labor and employment, litigation, regulatory, and compliance matters. The Paralegal takes ownership of assigned matters, projects, and recurring processes from intake through completion, anticipates next steps, and drives work forward with limited supervision. Under attorney supervision on legal matters, the role coordinates with business functions, outside counsel, regulators, agencies, and other stakeholders while exercising sound judgment, protecting confidentiality and privilege, and escalating issues appropriately. The position is based in Columbia, Maryland, with four in-office days. The role manages matters and projects, supports employment-related litigation and investigations, and coordinates legal holds, discovery, subpoenas, personnel-file requests, document productions, and compliance programs. It also supports civil, commercial, and regulatory disputes and proceedings; researches legal and regulatory developments at counsel’s direction; and assists with compliance activities, reporting, remediation, training, and department initiatives. The Paralegal uses legal hold, eDiscovery, matter and document management, HRIS, and secure collaboration tools.

Requirements

Bachelor’s degree or equivalent combination of education and relevant experience.
Three or more years of relevant paralegal, employment-law, HR, regulatory, compliance, or litigation-support experience.
Ability to independently manage multiple matters and deadlines, take initiative, anticipate next steps, and deliver accurate work with limited supervision.
Experience with legal research and writing, document review, investigations, discovery, litigation support, or regulatory responses.
Strong organization, analytical skills, attention to detail, and professional communication.
Ability to collaborate across functions and handle privileged and confidential information with discretion.

Nice To Haves

Paralegal certificate.
Experience in an in-house legal department, law firm, or government agency.
Labor and employment or EHS/regulatory support experience.
Familiarity with legal hold, eDiscovery, matter management, or agency filing platforms.
Proficiency with Microsoft 365 and ability to quickly learn legal and business systems.
Experience organizing, validating, and presenting data.

Responsibilities

Manage assigned matters and projects from intake through completion, including prioritizing requests, setting timelines, coordinating contributors, tracking deadlines, and following through.
Anticipate needs, obtain missing information, resolve routine issues, and escalate legal, business, or timing risks to counsel.
Maintain matter files, trackers, templates, reporting tools, calendars, and budgets; improve processes for efficiency, consistency, and visibility.
Support litigation, arbitrations, administrative charges, labor relations matters, and internal investigations by coordinating records, evidence, chronologies, interview materials, exhibits, and factual summaries.
Coordinate legal holds, preservation, discovery, subpoenas, personnel-file requests, and document productions, including collection, review, redaction, privilege-review support, and secure delivery under counsel’s direction.
Assist with drafting and preparing position statements, chronologies, witness and interview materials, exhibits, pleadings, correspondence, settlement documentation, separation agreements, and other employment documents for attorney review.
Lead or coordinate responses to subpoenas, personnel-file requests, and other third-party document requests.
Assist with internal workplace investigations by organizing evidence, preparing interview materials, maintaining investigation files, tracking follow-up items, and helping prepare factual summaries.
Support employment-related compliance programs and filings, including data collection, quality review, coordination with HR and outside counsel, and maintenance of supporting documentation.
Maintain current electronic matter files, including correspondence, pleadings, discovery, advice materials, investigation records, and key decisions.
Support civil, commercial, regulatory, and other disputes, claims, investigations, enforcement matters, inspections, agency inquiries, and administrative or judicial proceedings by organizing records, coordinating responses, and tracking deadlines and follow-up.
Coordinate litigation and regulatory support, including intake, factual development, document collection, discovery, legal holds, chronologies, witness and exhibit materials, and outside-counsel coordination.
Research and summarize statutes, regulations, agency guidance, enforcement developments, and compliance requirements at counsel’s direction; prepare materials for attorney review.
Assist with compliance activities such as risk assessments, audits, monitoring, investigations, training, policy administration, reporting, and remediation.
Use legal hold, eDiscovery, matter and document management, HRIS, and secure collaboration tools; reconcile data and prepare summaries and reports.
Coordinate with internal and external partners, support training on legal, litigation, regulatory, and compliance processes, and assist with department initiatives and other assigned duties.