Paralegal

Arizona Department of Administration • Phoenix, AZ

8d • Hybrid

About The Position

The Office of the General Counsel (OGC) is looking for a highly motivated individual to join our team as a Paralegal. This position serves as a high-level legal assistant offering paralegal services to the General Counsel Unit. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Possession of a current Arizona Driver's License.
• One to three years experience working in a legal environment.
• Knowledge of concepts, terminology, principles and procedures of American law and Administrative law.
• Knowledge of methods and techniques of writing briefs, opinions, reports, and other documents in established formats.
• Knowledge of methods and techniques of legal research.
• Knowledge of use of statutes, codes and other legal resources.
• Knowledge of rules, regulations and policies governing the grievance and appeals process.
• Knowledge of AHCCCS program, the interrelationship between AHCCCS divisions, and agency administrative policies and procedures.
• Knowledge of legal and medical terminology.
• Knowledge of Arizona and Federal Rules of Civil Procedure, the basic legislative process, and Westlaw and/or Lexis.
• Skill in office administration, such as prioritizing and multi-tasking.
• Excellent verbal and written communication skills, including skill in writing legal documents.
• Strong interpersonal and communication skills in dealing with public and external entities.
• Computer skills including utilizing MS Office software & Office 365 Suite, Google Suite, ServiceNow, PMMIS mainframe system, ProLaw database, office hardware such as fax machines, printers, copiers, and phone system.
• Customer service and discretionary skills (in dealing with angry, confused and frustrated clientele).
• Exceptional organizational skills.
• Ability to extract and utilize information in statutes, court decisions, legal documents and records.
• Ability to interview and elicit information in a legal investigation; write legal documents/reports.
• Ability to establish and maintain work relationships with representatives of the courts and Federal, State and local government agencies.
• Ability to apply work management principles, and techniques, plan, prioritize and manage time, multi-task, communicate effectively.
• Ability to work independently and maintain confidentiality.
• Ability to develop and maintain positive working relationship with division and agency staff.
• Comfortable working in a distributed, virtual office environment, with some or many staff members and colleagues interacting through virtual presence technology.

Nice To Haves

• Bachelor's degree in paralegal studies or a closely related field, and a paralegal certificate.
• Acceptable paralegal certifications include an ALP, PLS, CLP or PP from a NALS or CP or AP from NALA.

Responsibilities

• Under the direction of an attorney, is responsible for research, drafting, verification of the record, and publication of Director's Decision and Final Decisions.
• Maintain up-to-date records of motions, minute entries, orders, Administrative Law Judge decision, Director’s Decisions, and Final Decisions in the tracking system for administrative hearings. Produce reports, compile records and update logs.
• Track pending Director’s Decisions and Final Decisions to ensure that they are issued in a timely manner.
• Follow directions of the lead paralegal of the OGC Paralegal unit, and provide assistance to the attorneys, other paralegals, and other staff as needed.
• Maintain up-to-date calendar of matters involving the agency as a party to an administrative hearing.

Benefits

• 10 paid holidays per year
• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
• Other Leaves - Bereavement, civic duty, and military.
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan, including medical, dental, life, and disability insurance
• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)
• RideShare and Public Transit Subsidy
• A variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level