Paralegal

Naviga • Palo Alto, CA

2d • Hybrid

About The Position

A premier global law firm is seeking an experienced Corporate Paralegal to support high-stakes transactional matters, private company equity administration, and corporate governance. The role works closely with corporate attorneys across multiple practice offices and involves managing capitalization tables, supporting M&A and venture financings, and completing state and federal regulatory filings. The position is based in California, with primary office hubs in San Diego, Palo Alto, or Los Angeles. It follows a flexible hybrid schedule combining in-office team days with remote work. Candidates should live within commuting distance of their designated home office. No relocation assistance or travel outside regional hub activities is anticipated.

The role provides immediate involvement in sophisticated venture capital, M&A, and emerging growth corporate work alongside experienced attorneys. It offers meaningful autonomy, direct ownership of client entities, potential for permanent firm conversion, and the opportunity to expand transactional skills. The anticipated hiring range for this non-exempt position is $52.02 to $63.17 per hour, depending on qualifications, experience, and geographic market.

Requirements

• Demonstrated paralegal experience managing corporate governance, entity maintenance, and transactions within a law firm, financial services firm, or high-growth corporate legal department.
• Recent, immediate operational proficiency in both Carta and Pulley cap table platforms.
• Familiarity with SEC filings, including hands-on experience using SEC EDGAR Next.
• A track record of career stability, rather than a pattern of consecutive short-term contract assignments.
• Advanced proficiency with Microsoft Office, including Word, Excel, and Outlook, and standard corporate legal technologies such as Relativity, LexisNexis, or Westlaw.
• Strong organizational ability and written and verbal communication skills, with the capacity to manage competing closing deadlines across multiple office locations.
• At least 1 year of substantive corporate paralegal experience.
• For candidates with a High School Diploma or GED, at least 5 years of specialized corporate legal support experience.

Nice To Haves

• Ideally, 2 to 5 years of hands-on corporate paralegal experience.
• A bachelor's degree and/or an ABA-approved Paralegal Certificate.
• Equity administration experience from venture-backed technology startups, financial institutions, or share plan administrators.

Responsibilities

• Maintain, audit, and update capitalization tables, stock ledgers, and option records using equity platforms.
• Perform private company transfer agent functions, including processing stock issuances, transfers, option grants, and equity incentive plan records.
• Organize, draft, and file corporate formation and operational documents, including articles of incorporation or organization, amendments, state qualifications, foreign registrations, consents, and annual reports.
• Prepare transaction deliverables, closing checklists, short-form deliverables, UCC financing statements, and electronic closing sets.
• Assemble, index, and distribute closing volumes and transaction bibles.
• Assist attorneys with mergers, acquisitions, venture financings, entity dissolutions, and transactional due diligence.
• Manage virtual data rooms, corporate matter files, and hard-copy and electronic minute books.
• Conduct Blue Sky state securities research and prepare compliance filings.
• Draft and file regulatory documents with federal and state agencies, including SEC EDGAR Next submissions, Section 16 forms, and Form S-8 registration statements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED