Paralegal

The Mentholatum Company•Orchard Park, NY

6d•Onsite

About The Position

The Paralegal manages TMC’s worldwide intellectual property portfolio and the US parent company’s contracts, insurance, compliance, and corporate records. The role supports outside general counsel and IP counsel and serves as the main liaison with outside counsel, international lawyers, and TMC subsidiaries. The position is based at the company’s US headquarters in Orchard Park, New York, reports to the VP Finance, and is full-time. The indicated hiring pay range is $70,000–$85,000; base pay depends on work location, skills, and experience. The role manages a worldwide portfolio of approximately 3,200 trademarks across more than 130 countries and 14 active patents, including applications, renewals, oppositions, clearances, and deadline tracking. It also reviews IP-related labeling and artwork, maintains filing systems, and coordinates with international counsel and subsidiaries. For contracts and corporate matters, the Paralegal reviews and manages US contracts, drafts legal documents, maintains templates and contract records, handles state business registration filings, and documents corporate records and board meeting minutes. The role also handles product complaints and adverse events under FDA and GMP requirements, supports labeling and recall documentation, coordinates insurance renewals and claims, assists with litigation, and provides legal department administrative support.

Requirements

Associate’s or bachelor’s degree, plus a paralegal certificate or equivalent experience.
At least 5 years of paralegal experience, including international trademark portfolio management.
Working knowledge of contract review and drafting.
Experience with intellectual property docketing and contract management software.
Strong organization, accuracy, and deadline management across many jurisdictions.
Clear written and verbal communication with attorneys, executives, and international counsel.

Nice To Haves

Experience in an FDA-regulated or consumer products company, including complaint handling, adverse events, and GMP.
Familiarity with patent clearance, oppositions, and document legalization (apostille).
Experience with insurance renewals and product liability claims.
Spanish as a second language for international correspondence.

Responsibilities

Manage the worldwide intellectual property portfolio, including new applications, renewals, oppositions, and deadline tracking.
Manage worldwide trademark oppositions, including gathering and organizing evidence.
Assist outside counsel and subsidiaries in defending intellectual property assets.
Conduct internal trademark searches for availability and non-infringement.
Manage US patent clearances.
Legalize documents through notarization, apostille, and consular legalization for foreign filings.
Review and prepare legal documents, including interrogatories and discovery materials.
Review product labeling and artwork for correct ™ and ® designations.
Maintain digital and hard-copy intellectual property filing systems.
Act as liaison between international lawyers and TMC subsidiaries, and serve as the main point of contact for trademark firms CGT-IP Law and Justin Care.
Review US parent company contracts and liaise with general counsel and IP counsel on contractual matters; interpret contract terms and draw accurate conclusions.
Draft legal contracts and documents, including customer and retailer contracts, supplier and vendor agreements, NDAs and confidentiality agreements, and real estate leases.
Maintain and improve standard contract templates.
Manage US contracts, physical files, and the electronic contract management system.
Manage timely filing of state business registrations and maintain corporate records and board meeting minutes.
Handle product complaints and adverse events in compliance with FDA and GMP requirements, escalating significant complaints to outside counsel.
Maintain the in-house and insurance-carrier product liability and adverse-event tracking system.
Support product labeling and regulatory matters, including product recalls and related documentation.
Coordinate data gathering for timely annual renewal of insurance policies.
Liaise with the insurance carrier and broker, including on product liability claims.
Support litigation management, including document preparation, discovery, and deadline tracking.
Coordinate with outside counsel across intellectual property, contract, product liability, and corporate matters.
Process and mail accounts payable checks for the legal department.