Paralegal Specialist - Ses - 60073652

State of Florida • Tallahassee, FL

19h • Onsite

About The Position

The Paralegal Specialist provides paralegal and litigation support to the Department of Children and Families from case inception through resolution. Under attorney supervision, the role prepares, formats, proofreads, processes, and files documents; assists counsel with evidence gathering, document production, and preparation for legal proceedings; and helps manage case records, deadlines, and litigation materials. The position also performs notary duties, handles legal-document service workflows, monitors court dockets, conducts factual and procedural research, and assists with public-records requests and other inquiries. The position is based at 2415 N. Monroe St., Tallahassee, Florida 32303.

Responsibilities

• Perform notary duties.
• Review, accept or decline, and route service of legal documents; update internal service records and related correspondence.
• Provide paralegal support from case inception through resolution.
• Under attorney supervision, prepare, format, proofread, process, and file documents.
• Assist internal and external counsel with evidence gathering, document production, and preparation for depositions, hearings, mediations, and other proceedings.
• Coordinate and communicate with attorneys, Department personnel, and other stakeholders as necessary.
• Calendar and monitor deadlines, and advise internal counsel of discovery, response, mediation, deposition, and other case-management deadlines.
• Monitor court dockets and keep internal counsel informed of case developments.
• Review and manage requests for production and other requests for Department records; coordinate collection of responsive records with program areas and resources.
• Assist counsel in determining and obtaining records needed for litigation and other legal proceedings.
• Conduct factual and procedural research, and help attorneys locate statutes, rules, court records, agency records, and other relevant materials.
• Create and close files in the case-management system.
• Accurately record and update documents, correspondence, deadlines, assignments, and case activity in applicable case-management and tracking systems, including CMS/CMS calendar, Outlook/Calendar, OGC logs, and OneDrive.
• Provide litigation support by helping compile and organize records, filings, procedural history, and other materials required by assigned counsel.
• Assist headquarters attorneys and staff when necessary.
• Process incoming and outgoing mail, facsimiles, and telephone communications when necessary.
• Assist with public-records requests and other inquiries when necessary.
• Perform other duties as assigned.

Benefits

• No state income tax for Florida residents
• Annual and sick leave
• Nine paid holidays and one personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed