Paralegal & Office Administrator

Mesabi Metallics Company LLC•Minneapolis, MN

1d•$70,000 - $90,000•Onsite

About The Position

When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history: Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years. More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day. At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Requirements

Proven experience as a Paralegal or Executive Assistant or similar role, preferably in an in-house legal environment.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
High level of discretion and professionalism in handling confidential information.
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Strong problem-solving skills and the ability to think proactively.
Detail-oriented with a commitment to accuracy and quality.
Ability to work independently and as part of a team.
Flexibility and adaptability in a fast-paced environment.
Advanced command of Microsoft 365 (Word styles/cross-referencing/redlines, Excel, PowerPoint, Outlook, and Teams).
Strong proficiency with Microsoft SharePoint and cloud-based file management systems (e.g., configuring folders, metadata, and permissions).
Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) and legal research or matter-management tools.
Bachelor’s degree or associate degree.
Previous experience as a paralegal or office assistant in a legal environment.

Nice To Haves

Paralegal certification or relevant legal coursework

Responsibilities

Assist counsel with drafting, proofreading, redlining, and formatting commercial agreements, amendments, procurement contracts, and nondisclosure agreements (NDAs); manage signature routing and execution tracking.
Maintain, organize, and structure the company’s digital legal repository (SharePoint/cloud document libraries), enforcing standard naming conventions, version control, and metadata tagging across contracts and corporate matters.
Maintain corporate books, resolutions, board minutes, certificates of authority, and regulatory filings; assist with tracking entity compliance and reporting obligations.
Perform factual inquiries, basic legal research, and regulatory and court document retrieval; assist counsel with document collections, litigation hold notices, and discovery responses when necessary.
Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion.
Manage day-to-day administrative functions of the office, serving as the point of contact for office vendors, supply inventory, facility needs, and incoming/outgoing mail and deliveries.
Maintain legal department calendars, track statutory, contractual, and regulatory deadlines, and coordinate schedules across internal business teams and external counsel.
Organize legal meetings, prepare agendas, compile briefing binders and presentations, take accurate meeting minutes, and track action items to completion.
Arrange travel itineraries and logistics for the legal team; review, code, and track outside counsel legal invoices and departmental expenses.