Paralegal - Healthcare Litigation

Davis Wright Tremaine LLP•Sacramento, CA

32d•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Paralegal – Healthcare Litigation to join our team in our Sacramento office. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position primarily supports the firm's Healthcare Litigation Practice Group and assists with general litigation matters as needed. Responsibilities span all phases of litigation, including managing discovery, maintaining litigation workspaces, preparing materials for hearings and trials, coordinating trial logistics, and serving as a liaison to the firm's clients. The role requires a strong understanding of the litigation process, excellent organizational and analytical skills, and proficiency with litigation support technology. The ideal candidate is a proactive problem-solver with strong interpersonal and communication skills and a demonstrated commitment to delivering exceptional client service in a fast-paced environment. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

5+ years of paralegal experience with management of large-scale discovery processes, document review, with a strong preference for experience in healthcare-related litigation or regulated industries
Bachelor's Degree and completion of paralegal program of study preferred, or clear demonstration of equivalent knowledge and skill, including:
Exceptional time and task management abilities
Meticulous attention to detail and commitment to producing high quality work
Excellent written and oral communication skills at a post-college level
Residency in Sacramento, California
Advanced proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) for drafting and editing complex documents, spreadsheets, and communications
Experience with data analysis, healthcare-specific discovery, managing large-scale, regulated document productions, and utilizing eDiscovery platforms for cases involving healthcare providers, payers, and institutions
Knowledge of healthcare regulations and HIPAA rules
Advanced proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) for the creation and editing of documents and communications and manipulating data sets
High attention to detail and sensitivity to confidential materials, able to follow instructions, work at a fast pace, and prioritize tasks
Proficiency in the use of eDiscovery document review platforms, specifically Relativity
Resiliency and the capacity to manage relationships with high-expectation stakeholders; excellent communication skills delivered with professionalism and respect
Proficiency in the use of legal research (Westlaw, LexisNexis) and document management systems (iManage, NetDocuments), and other legal research platforms to conduct legal and fact research for the effective management of complex evidence and case files
Familiarity in the use of trial support software (Trial Director, OnCue)
Availability for overtime as needed to meet deadlines and support trial schedules

Responsibilities

Utilize Excel, Relativity, and other platforms for data analysis, coding, exports, and workspace management to support discovery, mediation, and settlement processes
Coordinate all case matters as the primary point of communication for litigation teams, including maintaining case calendars, collaboration on deadlines, and ensuring compliance with HIPAA and other sensitive healthcare data requirements
Manage complex case files, including creating, indexing, and proofreading legal documents for accuracy, proper citation, and meeting court/regulatory filing requirements, particularly in healthcare cases
Conduct advanced legal and factual research, organize, and oversee healthcare-related document collections, and assist in drafting discovery documents and memoranda
Assist with document collection and tracking, ensuring proper handling of electronically stored information (ESI) in collaboration with Practice Support and eDiscovery Project Managers, and outside service provider support teams
Ensure proper redaction and handling of protected health information (PHI) and sensitive healthcare data in compliance with HIPAA, HITECH, and other privacy regulations
Support all phases of mediation, arbitration, or trial preparation, including assembling exhibits and witness lists, coordinating logistics, and working with experts and vendors
Accurately record billable time and manage submissions of time entries in accordance with firm guidelines
Other duties as assigned by supervising attorneys and the Senior Director, Practice Support & Paralegal Operations
Maintain accurate and up-to-date calendar systems in collaboration with legal secretaries and docketing personnel to track important deadlines, court dates, and deliverables
Oversee the creation, indexing, and ongoing maintenance of complex case files and document collections using modern document management systems and platforms
Assist with the preparation, review, and proofreading of legal documents, filings, and agreements for accuracy, compliance, and alignment with jurisdictional standards. This includes proofreading legal memoranda for typographical and grammatical accuracy and verifying citations to legal authorities and evidence in compliance with The Bluebook and/or other court-specific requirements
Coordinate and manage court filings and submissions, including electronic submissions, ensuring compliance with jurisdictional processes and requirements
Conduct advanced fact research and analysis using online databases, public agencies, courts, and other sources; prepare detailed memoranda summarizing findings
Manage specialized document collections, including witness files, subject/issue files, and expert reliance documents
Draft initial versions of discovery requests (interrogatories, requests for production, requests for admission), responses, pleadings, and memoranda
Conduct interviews with witnesses and custodians to gather relevant information
Coordinate with internal resources and outside service providers (as needed) for document production and review; perform quality control assessments of service provider work
Execute complex workspace searches to retrieve relevant documents over the course of a matter to identify case-relevant materials, deposition exhibit preparation, and other case evidentiary needs
Draft privilege logs and perform initial document reviews to identify responsiveness, relevance, and privilege. Ensure appropriate handling and redaction of sensitive or confidential information
Summarize deposition transcripts and manage/track depositions
Assist with all-phases of mediation, arbitration, regulatory board hearings, or trial proceedings, including preparation of exhibit and witness lists, deposition designations, witness preparation, and trial briefs
Coordinate logistics with hearing and/or court personnel, opposing counsel, experts, and necessary trial support vendors
Familiarity with hearing board and/or courtroom technology and presentation tools, helping to ensure seamless integration with courtroom personnel and other counsel
Provide on-site trial or hearing support, including managing trial exhibits, coordinating witnesses, assisting with direct and cross-examination materials and other pertinent trial presentation materials, and summarizing trial testimony
Supervise junior paralegals and document clerks during trial preparation and proceedings