Paralegal, Corporate

Bristol Bay Construction Holdings LLC•Knoxville, TN

3d•Hybrid

About The Position

BBCH Support Services LLC is expanding its workforce and is seeking a Corporate Paralegal to join our growing Business Line. We are committed to fostering a work environment that offers long-term stability and growth. We value our employees and are dedicated to supporting their success throughout their career with us. With a strong track record of consistent growth, we provide a secure and dependable workplace for those looking for a lasting career. This position can be hybrid out of our Knoxville, TN office, or 100% remote.

Requirements

3 to 5 years of corporate paralegal or equivalent experience.
Hands-on experience using CSC Navigator or similar CSC corporate portals.
Direct experience with ANC, SBA 8(a), or federal government contracting rules.
Proven track record navigating DOT/UCP portals for DBE status.
Familiarity with SAM.gov, state corporate registries, and entity management software.
Paralegal certificate or an Associate/Bachelor’s degree.
Strong ability to manage high volumes of entities, jurisdictions, deadlines, renewals, and supporting documentation with minimal supervision.
Ability to accurately prepare filings, maintain records, identify missing information, and follow matters through completion.
Ability to coordinate effectively with internal departments, government agencies, registered agents, and other third parties.
As a condition of employment, you will be required to pass a pre-employment drug screening (post accepted offer) and have acceptable background check results.
If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Responsibilities

The Corporate Paralegal is responsible for the day-to-day administration of corporate registrations, business and professional licensing, recurring state filings, and business certifications across the company’s portfolio of subsidiaries.
This position will independently manage filing requirements, renewal calendars, supporting documentation, and related third-party platforms to ensure entities remain properly registered, licensed, certified, and in good standing in applicable jurisdictions.
Prepare and submit foreign qualification and registration filings for corporate entities entering new state jurisdictions.
Track, prepare, and submit annual reports, periodic reports, franchise tax renewals, and similar recurring entity filings.
Monitor entity status and address filing deficiencies or other administrative issues necessary to maintain entities in good standing.
Independently navigate Secretary of State and other state filing portals to research requirements, prepare filings, obtain records, and monitor filing status.
Obtain certificates of good standing, certified copies, organizational documents, and other corporate records as needed to support registrations, licensing, certifications, and business operations.
Serve as the primary point of contact for CSC (Corporation Service Company).
Manage the company profile within the CSC entity management platform.
Review, log, and route incoming legal service of process (SOP) notifications from CSC.
Audit and approve CSC billing, annual service fees, and disbursement expenses.
Compile complex financial, governance, and ownership documents for new certifications.
Manage Disadvantaged Business Enterprise (DBE) filings with state Departments of Transportation.
Secure and renew Minority Business Enterprise (MBE) credentials with regional councils.
Collect data and evidence for desk audits or site visits from certifying bodies.
Identify, obtain, track, and renew state and local business licenses and registrations required for company operations.
Coordinate applications and renewals for contractor, professional, trade, and other operational licenses, including collection of required qualifying-party or employee information.
Maintain licensing calendars and records, monitor expiration dates, and coordinate supporting documentation with internal stakeholders.
Independently navigate applicable state and local licensing portals and agency processes and follow through on applications, renewals, and administrative deficiencies.
Track specialized state environmental permits, contractor licenses, and operator registrations.
Provide due diligence documentation, certificates of good standing, and resolutions for commercial bids.
Maintain organized records of registrations, licenses, certifications, filings, and supporting documentation.
Provide certificates of good standing, licenses, registrations, resolutions, and other corporate documentation for proposals, contracts, audits, and business operations.
Coordinate with Legal, Compliance, Finance, Operations, Proposals, and other internal teams to obtain information necessary to complete filings and maintain registrations.
Research administrative filing and licensing requirements in new jurisdictions and identify required forms, documentation, fees, and renewal requirements.
Track filing deadlines and proactively initiate renewals and recurring filings to avoid lapses.
Perform other corporate paralegal and administrative filing support as needed.