Paralegal, Corporate

CAE•Montreal, QC

8d•Hybrid

About The Position

Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life. Reporting to the Manager, Corporate and Securities Law & Assistant Corporate Secretary and working closely with other members of the Legal Department in Montreal and around the world, the Paralegal, Corporate will: In accordance with CAE's Corporate Policies & Procedures: Maintain the corporate records (hard copy and electronic) of CAE and its subsidiaries, including drafting resolutions and other corporate documents, and responding to information requests from various business units. Support the formation of new corporate entities and implementation of corporate reorganizations (e.g. amalgamations, continuances, dissolutions). Prepare/review and manage corporate filings (e.g. annual filings and declarations, extra-provincial filings, trade name registrations), powers of attorney and notarization/apostille of various documents, as needed. Support tax, treasury, and human resources teams with various corporate actions and transactions, including acquisitions/dispositions, declarations of dividends, capital injections, and stock-based employee compensation plans. Participate in the preparation of materials for meetings of the Board of Directors and its committees, and for the annual shareholders’ meeting. Participate in the management of the different filings to be made with Canadian and U.S. securities regulators and with the TSX and NYSE to ensure compliance with continuous disclosure requirements (including quarterly reports, press releases, annual reports, insider reporting, material change reports, and other regulatory filings). Participate in the management of the different filings to be made with Canadian and U.S. securities regulators and with the TSX and NYSE to ensure compliance with continuous disclosure requirements (including quarterly reports, press releases, annual reports, insider reporting, material change reports, and other regulatory filings).

Requirements

A college diploma in paralegal studies (or in an appropriate discipline) or law degree.
Minimum of 3 years of relevant experience in a corporate legal department or a law firm.
An excellent command of French and English (oral and written) and good writing skills.
High level of proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), entity management systems, corporate filings systems, and corporate search systems.

Nice To Haves

Ability to efficiently manage priorities.
Solid work ethic, good judgment, and discretion in handling sensitive information.
Ability to work collaboratively within a team and develop strong cooperative and supportive relationships based on open and honest communications.
Tendency to take initiative, with a high level of autonomy and attention to detail.

Responsibilities

Maintain the corporate records (hard copy and electronic) of CAE and its subsidiaries, including drafting resolutions and other corporate documents, and responding to information requests from various business units.
Support the formation of new corporate entities and implementation of corporate reorganizations (e.g. amalgamations, continuances, dissolutions).
Prepare/review and manage corporate filings (e.g. annual filings and declarations, extra-provincial filings, trade name registrations), powers of attorney and notarization/apostille of various documents, as needed.
Support tax, treasury, and human resources teams with various corporate actions and transactions, including acquisitions/dispositions, declarations of dividends, capital injections, and stock-based employee compensation plans.
Participate in the preparation of materials for meetings of the Board of Directors and its committees, and for the annual shareholders’ meeting.
Participate in the management of the different filings to be made with Canadian and U.S. securities regulators and with the TSX and NYSE to ensure compliance with continuous disclosure requirements (including quarterly reports, press releases, annual reports, insider reporting, material change reports, and other regulatory filings).