Paralegal and Contract Specialist (On-Site)
About The Position
As the company’s paralegal, this person assists in protecting the company’s legal interests by organizing and analyzing data, drafting common legal instruments, and serving as a central liaison between the various departments, and external entities. The position demands high-level discretion, deep knowledge of company policies, and the ability to process highly confidential information. The individual also manages the lifecycle of company, vendor, and client agreements. The individual collaborates directly with department heads, procurement teams, and External Counsel to streamline the approval process while maintaining a sharp attention to detail to spot hidden liabilities, missing clauses, and escalation clauses. Additionally, they track active contract drafts to meet crucial deadlines and maintain the company’s secure contract repository.
Requirements
- Bachelor’s degree is required.
- Experience in high volume, high-stakes administrative support, contract management and legal liaison.
- Minimum of three years of active, operational experience in a law firm or corporate setting.
- Certified experience managing highly confidential employee or legal files with zero security breaches.
- Familiarity with basic employment law concepts (i.e. at-will employment, leave laws, I-9 compliance).
- Excellent writing, proofreading and organizational skills with strong attention to detail.
- Background supporting a growing company where the role wears multiple hats.
Responsibilities
- Review contracts in accordance with the company contract review protocols.
- Identify financial liabilities, indemnification risks, and missing clauses in standard agreements.
- Partner with Department Heads and External Counsel to accelerate contract approvals.
- Conduct legal research as needed.
- Serve as primary point of contact for litigation related to Workers Comp, Auto and GLI claims.
- Establish Compliance Matrices to ensure client contract compliance.
- Maintain the secure contract database and monitor active agreements for renewal or expiration dates.
- Coordinate and process public records requests (FOIA), which involves gathering, organizing, and reviewing records for necessary legal redactions.
- Handle all company FOIA requests to other entities.
- Assist with administrative charges, gather evidence, draft basic correspondence, and organize witness or exhibit files for hearings.
- Meticulously maintain the office’s digital document management systems, tracking litigation deadlines and updates.
- Monitor and ensure compliance with all state and local licensing and permit requirements.
- Draft, review and redline a range of agreements, including NDA’s, offer letters, vendor and service agreements and consulting agreements.
- Coordinate with outside counsel on litigation, union grievances including gathering documents and information as requested.
- Perform other job-related duties as assigned by management.
Benefits
- Medical, Dental, Vision Benefits
- 401(k)
- AFLAC plans
- Life insurance
- Paid Time Off (PTO)
- Employee engagement, professional development, and opportunities for advancement
- Work environment that balances challenge with support, helping you identify strengths and grow your career
- Opportunities for community service and civic engagement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
