Paralegal/ Admin Assistant

California Closets•Phoenix, AZ

1d•Hybrid

About The Position

The Paralegal / Administrative Assistant provides comprehensive legal and administrative support to ensure the efficient operation of the team. This role performs a variety of tasks including drafting and reviewing documents and applications, managing files, conducting basic legal research, and coordinating communications within the team, with clients, vendors, agencies and others. This role plays a key part in maintaining accurate documentation, supporting compliance efforts, and enabling the smooth functioning of day-to-day operations. This role supports the legal team on a range of legal issues, projects, and administrative tasks such as: Provides general administrative support such as scheduling, preparing correspondence, organizing records, filing, scanning, coordinating shipments and signatures, and assisting with team projects. Arizona notary public a bonus. Assist with compliance initiatives, the maintenance of electronic documents and files, including, but not limited to, the organization and management of a document management database. Obtain and maintain business licenses, contractor licenses, home improvement salesperson licenses, fictitious business name certificates, vehicle registrations and renewals, permits and other annual renewals Research federal, state, and local laws and regulations, and prepare/present findings as assigned. Assist with insurance program compliance. Draft, edit, and review documents, proofread and manage communications with outside agencies, internal clients and contacts, and franchisees. Maintain accurate and organized legal files, case records, and compliance documentation. Assist with preparing materials for regulatory filings, audits, and internal reviews. Track deadlines, action items, and contract renewal dates to ensure timely follow-up. Prepare reports, presentations, and correspondence using Microsoft Office applications. Assist with onboarding documentation and general office organization. Support planning and logistics for team meetings, training, and team projects. Respond to inquiries and request information while maintaining discretion and confidentiality. Support adherence to organizational policies, procedures, and regulatory requirements. Maintain a high level of accuracy and attention to detail in all work. Prioritize tasks effectively and manage multiple assignments simultaneously.

Requirements

Bachelor’s Degree and/or Paralegal Certification
3+ years’ experience working as a paralegal, preferably in a fast-paced environment
Prior experience in an in-house corporate legal team setting preferred
High attention to detail and excellent organizational skills
Proficient in Microsoft Office 365 Suite (i.e. Word, Excel, PowerPoint), in addition to Adobe Acrobat

Nice To Haves

Arizona notary public a bonus.

Responsibilities

Provides general administrative support such as scheduling, preparing correspondence, organizing records, filing, scanning, coordinating shipments and signatures, and assisting with team projects.
Assist with compliance initiatives, the maintenance of electronic documents and files, including, but not limited to, the organization and management of a document management database.
Obtain and maintain business licenses, contractor licenses, home improvement salesperson licenses, fictitious business name certificates, vehicle registrations and renewals, permits and other annual renewals
Research federal, state, and local laws and regulations, and prepare/present findings as assigned.
Assist with insurance program compliance.
Draft, edit, and review documents, proofread and manage communications with outside agencies, internal clients and contacts, and franchisees.
Maintain accurate and organized legal files, case records, and compliance documentation.
Assist with preparing materials for regulatory filings, audits, and internal reviews.
Track deadlines, action items, and contract renewal dates to ensure timely follow-up.
Prepare reports, presentations, and correspondence using Microsoft Office applications.
Assist with onboarding documentation and general office organization.
Support planning and logistics for team meetings, training, and team projects.
Respond to inquiries and request information while maintaining discretion and confidentiality.
Support adherence to organizational policies, procedures, and regulatory requirements.
Maintain a high level of accuracy and attention to detail in all work.
Prioritize tasks effectively and manage multiple assignments simultaneously.