P-Card Administrator

Tohono O'odham Nation•Sells, AZ

1d•Onsite

About The Position

Under direct supervision of the Treasurer, the P-Card Administrator is responsible for the day-to-day administration of the P-Card program, and ensures overall program compliance to maximize the potential use and effectiveness of the procurement card. The work is normally reviewed upon completion to ensure compliance with general organization/department goals, policies and procedures. Major work activities are covered by procedures or guidelines permitting flexibility in selecting methods to utilize and procedures to follow, determination of work priorities, and the planning and coordination of projects.

Requirements

Knowledge of the Tohono O'odham culture, customs, and traditions.
Knowledge of applicable federal, state, tribal laws, regulations and requirements.
Knowledge of standard principles, theory, and practices of accounting.
Knowledge of new and emerging digital payment capabilities.
Knowledge of the electronic banking and payment area of a financial institution.
General knowledge of ACH and Wire functions, as well as positive pay.
Expert knowledge of various federal regulations including Bank Secrecy Act, Community Reinvestment Act, Right to Financial Privacy Act, Gramm-Leach-Bliley Act, Regulation E (Electronic Fund Transfer Act) and US PATRIOT Act.
Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Skill in providing superior customer service to external and internal customers.
Skill in preparing, reviewing, and analyzing operational and financial reports.
Ability to establish and maintain positive and effective working relationships with other employees and the general public.
Ability to research and interpret applicable federal, state, county and local laws, regulations, and requirements.
Ability to proficiently operate various word-processing, spreadsheets, database, and flow-charting software programs.
Ability to work independently and meet strict time lines.
Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Ability to communicate efficiently, effectively, and tactfully both verbally and in writing.
Ability to exercise independent judgment.
Ability to maintain privileged confidential information.
Bachelor's Degree in Business, Accounting or closely related field, and three years' of work experience in preparing, analyzing, reconciling and summarizing financial transactions.
Working in the electronic banking and payments area of a financial institution preferred, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.
Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).
If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.
Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.

Nice To Haves

Working in the electronic banking and payments area of a financial institution preferred.
Bachelor's Degree in Business, Accounting or closely related field, and one year of work experience in preparing, analyzing, reconciling and summarizing financial transactions.

Responsibilities

Administers the Nation's P-Card program and manages the day-to-day operations ensuring the proper level of internal control and oversight of p-card purchases.
Improves staff effectiveness by coaching and counseling; planning, delegating, monitoring, and appraising job tasks and results in a timely manner.
Communicates to departments and vendors regarding inquiries and addresses concerns, accordingly.
Reviews, verifies information and distributes incoming purchase orders, transmittals, check requisitions.
Prepares reports for export to excel and distributes to staff, to ensure outstanding accounts are handled accordingly.
Prepares encumbrance reports and distributes to account holders to ensure data is accurate and/or outstanding.
Reviews incoming monthly statements and addresses accordingly.
In the event of an audit, the P-Card Administrator may be required to obtain all records requested by auditor.
Makes recommendations for program improvements and provide strategies to streamline processes relating to the P-Card program.
Provides weekly status updates on issues and research to management to further the department's productivity and education.
Maintains controls by preparing and recommending policies and procedures.
Compiles, prepares and presents p-card related data for audits.
Performs other job related duties as assigned and contributes to a team effort.