P Card Administrator

Howard University•New York, NY

23h•$50,000 - $60,000

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness BASIC FUNCTION: Under the supervision of the Director, the Pcard Administrator will manage the University’s Procurement Card Program in accordance with the University Purchase Card Policies and Procedures. SUPERVISORY AUTHORITY: None NATURE AND SCOPE: This role is critical to supporting fiscal accountability and maintaining an effective and compliant P-card program.

Requirements

Experience managing a Corporate or Purchasing Card Program with a non-profit or higher education institution.
Strong background in accounting, finance, and account reconciliation, with the ability to analyze transactions.
In-depth knowledge of audit standards and best practices, with experience supporting internal and external audits.
Exceptional written and verbal communication skills, capable of effectively interacting with stakeholders at all levels.
Advanced proficiency in MS365 and ERP Systems (Workday strongly preferred).
Highly detail-oriented with excellent organizational, planning, and interpersonal skills to manage multiple priorities and meet strict deadlines.
Bachelor’s degree from an accredited college or university in Business Administration, Accounting, Finance, or a related field.
Three years of professional experience in procurement, corporate card administration, accounting, or program management, with direct responsibility for transaction review, reconciliation, or policy compliance.
Demonstrated experience with ERP systems (Workday preferred) and strong proficiency in Excel and other MS365 applications.
Knowledge of audit principles, financial controls, and best practices related to corporate or purchasing card programs.
Excellent communication and interpersonal skills, with the ability to work collaboratively across departments and with external suppliers.

Responsibilities

Administration of the Purchase Card Program
Coordinate the management of the Card Program by ensuring enrollment forms are completed accurately, authorizing and issuing P-cards to approved cardholders, and maintaining comprehensive program files.
Manage all P-card accounts, including account set-up, closures, establishing and monitoring spending limits, and maintaining other account controls in accordance with university policy.
Monitor and audit P-card transactions each billing cycle to identify exceptions such as split transactions, inappropriate purchases, or sales tax charges, maintaining detailed records for all cardholders.
Ensure that all P-card transactions comply with the Purchase Card Policy and internal procedures, as well as applicable local, federal, and regulatory requirements; establish card restrictions and recommend the revocation of cards to the Director as necessary under university guidelines.
Enforce and maintain policies and procedures governing the issuance, use, and termination of P-cards; conduct semi-annual training for departments and schools on proper card usage, and approve transactions as needed.
Prepare correspondence and communicate with university departments; serve as the primary liaison between the University and the P-card provider.
Create, maintain, and update the P-card Manual to reflect current policies and best practices.
Analyze and report program performance on a quarterly basis, providing trend analysis to the Director and Chief Procurement Officer.
Recommend program modifications to improve efficiency and maximize available program features.
Track P-card activity by cardholder and department to support compliance.
Address card security concerns, including fraud, compromised accounts, or lost/stolen cards, by coordinating with cardholders and the P-card provider.
Prepare and present monthly, quarterly, and annual reports on P-card statistics and program metrics to leadership.
Assist with special projects, including system enhancements and program enhancements/expansion.