Corporate AP and P-Card Manager

ARS-Rescue Rooter•Memphis, TN

25d•Onsite

About The Position

Oversees and leads all accounts payable and corporate purchasing card (P-Card) functions, ensuring accurate, timely, and compliant processing of vendor payments and employee expenses. This role manages day-to-day AP operations, supervises staff, maintains policies and controls, and partners cross-functionally to support efficient financial processes, system integrity, and regulatory compliance.

Requirements

Associate’s degree from a two-year college and 3–5 years of accounts payable experience required.
Related experience and/or training, or an equivalent combination of education and experience, may be substituted.
Proficiency with Microsoft Office applications required.
Ability to use a calculator, create and interpret spreadsheets, and operate standard office equipment.
Requires the ability to read and comprehend a variety of informational documentation, accounting methods, procedures and correspondence.
Requires the ability to write correspondence with proper format, punctuation, spelling and grammar.
Requires the ability to effectively communicate with customers and employees using correct English and a well-modulated voice.
Requires the ability to follow verbal and written instructions, guidelines and objectives.
Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets and reconcile accounts.
Must be able to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, percentages and decimals.
Requires the ability to apply common-sense understanding to carry out general written or oral instructions.
Must be able to multi-task, prioritize work and pay attention to detail.
Requires good analytical and quantitative skills.
Requires the ability to use a variety of office machines and equipment.
Must have the ability to use body members to walk, grasp, kneel, stoop, pull, push, carry, reach or bend.
Must have average levels of eye/hand/foot coordination.
Must be physically able to operate computers, calculators, copy machines, facsimile machines and other general office equipment.
Extensive use of computer monitor, keyboard and calculator is required.
Specific visual abilities required by this job include close vision, distance vision and color vision for reading and interpretation of invoices and/or spreadsheets.
Occasional standing and/or walking are required.
Physical demand requirements are at levels of those for sedentary work.
Must be able to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds.
Must have the ability to talk (expressing and/or exchanging ideas by means of spoken words) and hear (perceiving sounds of nature by ear).

Nice To Haves

Four-year degree preferred.
Knowledge of JDE and Coupa preferred.

Responsibilities

Supervises accounts payable staff, including hiring, scheduling, training, coaching, performance evaluations, and discipline as needed.
Sets work priorities, assigns responsibilities, and conducts staff meetings to ensure operational efficiency and accuracy.
Reviews and approves employee timecards and monitors workload distribution.
Supports cross-training and coverage to ensure continuity of operations.
Manages day-to-day accounts payable operations to ensure vendor payments and employee reimbursements are processed accurately and on time.
Reviews, verifies, codes, and processes invoices, expense reports, and recurring payments in accordance with company policy.
Schedules vendor payments based on cash flow considerations and established payment terms.
Processes check runs, special payments, voids, and stop payments as required.
Performs routine audits of AP transactions and batches to ensure data accuracy and compliance.
Maintains and updates accounts payable and P-Card policies and procedures; implements changes as needed.
Ensures compliance with internal controls, company policies, and applicable regulatory requirements.
Coordinates year-end 1099 processing in collaboration with Accounting.
Researches and resolves discrepancies, vendor issues, and internal department inquiries.
Prepares, reviews, and distributes AP-related reports to internal stakeholders.
Serves as Credit Card and Concur Administrator, including user management, policy enforcement, and issue resolution.
Partners with Information Systems to resolve system issues related to accounts payable and expense management platforms.
Supports system enhancements, testing, and process improvements related to AP and expense workflows.
Utilizes financial systems (e.g., JDE, Coupa) to support accurate processing and reporting.
Reconciles accounts, prepares or proposes journal entries, and supports month-end close activities.
Provides backup support for petty cash as needed.
Participates in special projects and process improvement initiatives as assigned.
Performs additional duties consistent with the role as needed.
Observes all company safety rules and regulations in the performance of duties.
Performs special projects as requested.