Owner Furnished Equipment Coordinator

VEC • San Francisco, CA

2d

About The Position

The Owner Furnished Equipment Coordinator (OFE-C) owns all Owner Furnished Equipment (also called Owner Furnished, Contractor Installed, or OFCI) across the project lifecycle, from early identification and planning through procurement tracking, design coordination, delivery, and closeout. The role reports to the Digital Delivery Program Manager and is assigned to a single site or campus. The OFE-C is the single-threaded owner of the OFE pipeline from design through operations handover, and the primary point of coordination between the owner, vendors, design team, GC, trade partners, BIM/VDC team, commissioning team, and operations stakeholders. Owner furnished scope fails when it gets deferred to another party. The OFE-C holds it instead: identifying gaps early, asking the technical questions, tracking decisions, escalating risk, and acting with authority on the owner's behalf so every item moves from concept to operational readiness without disrupting the project. The OFE-C does not purchase or install equipment. The role governs the work through a master OFE log kept as the single source of truth, a RASCI matrix that settles who furnishes, installs, and accepts each item, and asset metadata validated against the project's Asset Information Requirements (AIR) schema. This is a mission-critical coordination role, roughly 60% cross-party coordination and communication and 40% technical judgment.

Requirements

• 5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field.
• Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout.
• Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation.
• Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.
• Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project.
• Takes ownership of scope that has no obvious home, and escalates rather than waiting for direction.
• Strong written communication, particularly in tracking decisions and confirming commitments in writing.
• Comfortable asking technical questions of vendors, designers, and trades until the answer is clear.
• Organized and persistent on follow-through across many parties and long lead times.
• Working knowledge of construction documents, submittals, and equipment coordination workflows.
• Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.
• Understanding of construction schedules and the ability to read installation windows and critical-path impacts.
• Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks (see Software & Technical Proficiency above).

Nice To Haves

• Direct OFE, OFCI, or FF&E coordination experience for data center owners.
• Experience on hyperscale or multi-building campus programs.
• Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams.
• Owner's representative or owner-side project experience.

Responsibilities

• Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking, including equipment IDs, locations, vendor information, procurement status, installation responsibility, utility requirements, delivery dates, and closeout status.
• Keep all tracking logs current and usable by every party working from them.
• Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools.
• Maintain the CDE for the OFE register and supporting documentation, and reduce data fragmentation across single-site and multi-site environments.
• Define who furnishes, purchases, delivers, installs, connects, tests, commissions, warrants, and accepts each OFE item.
• Identify and resolve scope gaps between owner, vendor, GC, trade contractors, design team, and operations through a RASCI matrix.
• Hold owner-furnished scope rather than deferring it, and make the call when responsibility is unclear.
• Collect and track vendor cut sheets, installation manuals, utility requirements, clearance requirements, structural support needs, data/IT needs, and maintenance access requirements.
• Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
• Inform BIM/VDC of OFE design changes ahead of time so clash resolution stays on schedule for sign-off.
• Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows.
• Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts to the responsible parties in time to act on them.
• Use visual planning and 4D sequencing tools such as Synchro and Navisworks to review equipment development and protect schedule-critical-path access.
• Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.
• Validate asset metadata against the AIR schema before operational sign-off and handoff to the owner.
• Deliver the asset data and closeout documentation package, and support digital handoff.
• Coordinate with Owner and client team for equipment decisions, standards, approvals, and acceptance requirements.
• Coordinate with Owner procurement for purchasing status, vendor contracts, lead times, and delivery commitments.
• Coordinate with Equipment vendors for cut sheets, installation requirements, manuals, startup support, and warranty information.
• Coordinate with Design team for layout, code, clearance, structural, MEP, low-voltage, and infrastructure coordination.
• Coordinate with BIM/VDC team for equipment modeling, clash detection, clearance zones, and coordinated installation planning.
• Coordinate with GC project management and field teams for schedule integration, subcontractor coordination, site readiness, logistics, and issue escalation.
• Coordinate with Trade contractors for rough-ins, supports, final connections, testing support, and field installation requirements.
• Coordinate with Commissioning and facilities teams for startup, testing, training, asset data, maintainability, and turnover acceptance.

Benefits

• VEC is an Equal Employment Opportunity Employer. In accordance with federal and state laws, VEC does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history of cancer, or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information, or any other characteristic protected by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed