Outreach and Admissions Support Specialist

Career Systems Development Corporation•Ottumwa, IA

23h

About The Position

Interested in making a difference in young adults’ lives between the ages of 16-24? If so we may have the perfect job for you. Job Corps is a government-funded, no-cost education and vocational training program administered by the U.S. Department of Labor that helps socioeconomically disadvantaged youth. We strive to fulfill this mission by following our Core Values of Safety, Individual Accountability, Respect, Integrity, Growth, and Commitment. Come and surround yourself with talented and professional individuals who have also taken the next step of making a difference in someone’s life. You would not only have a great and dedicated team to work with, but you may also be eligible to take advantage of a comprehensive benefits plan which includes medical, dental, vision, life insurance, 401(k), legal and PTO. Job Summary: Performs advanced administrative tasks using a computer, coordinates office operations for the Job Corps center, and uses sound judgment to resolve administrative issues while following established policies and Core Values.

Requirements

Minimum: Must have a High School diploma.
Able to work independently with minimal supervision
Strong and accurate typing skills
Ability to take clear and timely dictation
Proficient in Microsoft Office and general computer use
Solid understanding of office procedures and strong organizational skills
Professional and effective communication with the public and officials
Strong phone etiquette
Attention to detail with the ability to proofread and correct errors

Nice To Haves

Preferred: Minimum plus Job Corps experience.

Responsibilities

Prepare and format professional business correspondence, including letters, memorandums, reports, and charts using modern computer applications
Draft and compose routine communications for leadership review and signature with accuracy and attention to detail
Independently generate and maintain recurring reports to support organizational operations
Manage electronic communications by sending, receiving, and organizing email messages efficiently
Perform routine system backup procedures to ensure data integrity and security
Maintain a secure and organized environment for computer equipment, data files, and office supplies
Coordinate and participate in meetings and conferences by preparing materials, taking detailed notes, and sharing key information
Support management with planning and executing special events and initiatives
Establish, maintain, and safeguard confidential files and records in compliance with organizational standards
Monitor inventory and order office supplies and equipment as needed to ensure smooth daily operations