Outbound Freight Coordinator

BELL LUMBER & POLE COMPANY LLC•New Brighton, MN

6h•$59,000 - $70,000•Onsite

About The Position

Bell Lumber and Pole is hiring an Outbound Freight Coordinator to support the effectiveness of its business. This onsite position is based in New Brighton, Minnesota, and works Monday through Friday from 6:00 a.m. to 2:00 p.m. Compensation is $58,000 to $70,000. The coordinator manages outbound and inbound shipping documentation and communication, coordinates schedules with managers, customers, drivers, dispatchers, yard employees, and other internal teams, and supports efficient freight loading. At sites handling shipments to Canada and Mexico, the role also manages export documentation and customs-related processes. The position provides phone backup, attends shipping meetings as required, and performs other responsibilities assigned by management.

Requirements

High school diploma or equivalent.
At least 5 years of proven logistics or dispatch experience.
At least 3 years of proven experience in export processes.

Nice To Haves

Community college or technical diploma.
Knowledge of lumber shipping and/or forestry product shipping.

Responsibilities

Create physical or online Bills of Lading (BOLs) for all shipments leaving the local yard by truck or rail, including poles, TSO, and other shipments.
Prepare driver paperwork for each load, including special instructions, maps, phone numbers, and staking sheets.
Contact customers 24–48 hours before shipments leave the yard, or according to customer-requested lead times.
Verify shipping information, obtain driver signatures, record load ticket numbers in the system, and update BOL dates.
Send BOL copies to customers who require them when shipments leave the yard.
Collaborate with managers to schedule outbound loads and shipping dates.
Provide mobile drivers and yard counters with instructions about loads to prepare for delivery.
Serve as the main point of contact for trucking calls and route dispatcher calls through the coordinator's desk.
Coordinate delivery of back orders with managers and maximize truck capacity for those loads.
Update customer websites with information about shipped orders.
Keep customers informed weekly about open orders and obtain processed-order information from the yard manager.
Ensure products are in stock and ready for customer pickup.
Receive shipment paperwork from drivers and process receiving reports according to SOPs; update SOPs when shipments are delayed or changes are required.
Release empty rail cars to MNNR when needed and handle empty rail billing for leased rail cars.
Work with receiving yard employees to ensure receiving reports are completed for inbound railcars.
Verify that yard receiving reports match the incoming BOL and original notification, and forward the information to the Inventory department.
Communicate reasons for late shipments and tentative revised shipping dates to sales teams.
Generate and send weekly reports, including treated inventory data.
Prepare and distribute load slips for outbound shipments to customers.
Print work orders for shipping processes.
Optimize truck loading to maximize freight efficiency.
Update the Shipping and Receiving System (SPS) with the second acknowledgment and Advanced Shipping Notices (ASN) when shipments are ready to ship.
At sites handling shipments to Canada and Mexico, manage export paperwork and border-crossing documents company-wide; work with vendors and freight forwarders to combine loads for port shipment; and obtain required documents such as treating and phytosanitary certificates.
Maintain knowledge of export requirements for each load and the out-of-country shipping process.
Process outbound loads to Canada and Mexico, send required paperwork to Customs, and resolve issues with customs brokers.
Provide phone backup support when necessary.
Attend daily shipping meetings as required.
Perform other responsibilities assigned by management.