Out-of-Stock Buyer
About The Position
As an Out-of-Stock Buyer on Inspiration's Fleet Operations team, your mission is to source, negotiate, and secure in-stock dealer vehicles that meet client specifications — on time, on spec, and at or below target cost. You will serve as the frontline expert in dealer network navigation, fleet incentive capture, and purchase documentation, playing a critical role in delivering a seamless vehicle acquisition experience for our clients. You will also support the factory order team with procurement activities, data entry, and vehicle follow-up, helping our operations scale efficiently as client demand grows.
Requirements
- At least 5 years of full-time professional experience purchasing vehicles from dealerships, with a deep understanding of dealer pricing structures, fleet incentives, and acquisition workflows
- Organized, detail-oriented, and skilled at managing and prioritizing numerous tasks simultaneously — without letting anything fall through the cracks
- Strong problem-solving and critical thinking skills, and you act with urgency when sourcing timelines demand it
- Excellent verbal and written communication skills, and can synthesize data into clear, well-structured emails, memos, and reports
- A fast learner who embraces new tools and technology platforms to improve your day-to-day efficiency
Nice To Haves
- Experience in fleet management, FMC operations, auction management, or dealership fleet sales is strongly preferred
- Familiarity with productivity and fleet tools — including the Atlassian suite, BI platforms, and CRMs — is a plus
Responsibilities
- Locating and securing in-stock dealer inventory that matches client-required make, model, trim, and option specifications, minimizing substitutions or costly reconfigurations downstream
- Negotiating dealer purchase prices that protect fleet program margins and stay within client pricing expectations, including managing markups over invoice, holdback, and applicable incentives
- Leveraging a broad dealer network — including dealer trades and locates — to expand available inventory and secure preferred pricing
- Ensuring all applicable fleet incentives, fleet program eligibility, and manufacturer allowances are captured on every out-of-stock purchase
- Coordinating vehicle follow-up and delivery confirmation, and completing all required system updates accurately and on time
- Maintaining meticulous purchase documentation and ensuring titling, program eligibility, and compliance records are complete for every unit acquired
- Providing coverage support to the factory order team as needed, including vehicle purchasing, data entry, status updates, and follow-up
- Assisting with order expediting when needed to meet client timelines and deployment schedules
- Maintaining accurate and up-to-date records across procurement databases, vehicle sourcing and purchase logs, delivery tracking systems, and e-file systems to ensure real-time visibility and audit-readiness
- Analyzing acquisition data to identify pricing trends, sourcing inefficiencies, and cost-saving opportunities, and surfacing actionable insights to support faster cycle times and stronger program margins
- Supporting continuous improvement by documenting procurement workflows, maintaining SOPs, and recommending process enhancements as the business scales
Benefits
- bonus eligible
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
