OTPS Liaison, Bureau of Public Health Clinics

City of New York • New York, NY

11d

About The Position

The Bureau of Public Health Clinics (BPHC) seeks an OTPS Liaison to support procurement, purchasing, and budget activities across its Sexual Health, Immunization, and Chest Clinics. BPHC promotes community health by providing clinical services, monitoring disease trends, educating service providers and community groups, conducting research, and developing policies and programs for high-quality care. The OTPS Liaison reports to the Bureau’s Procurement Manager.

The role involves analyzing goods and services usage, maintaining and presenting contract and purchase-order liquidation information, preparing procurement and contract documents, monitoring OTPS budgets, coordinating with vendors and internal agencies, and tracking expenses and funding. The position also supports purchase-card transactions, receiving reports, budget modifications, procurement processing, and related meetings and assignments.

Requirements

• The listed City Research Scientist qualifications include a master's degree with a specialization in an appropriate field and relevant research experience, with additional education and experience requirements varying by assignment level.
• Appointments are subject to a minimum one-year probationary period.

Nice To Haves

• Familiarity with Contrak, PAYRS, PASSport, FMS, Microsoft Word, and Excel.

Responsibilities

• Research and analyze data on goods and services used in Bureau clinics, investigate assigned issues, and support problem-solving initiatives.
• Maintain liquidation reports and prepare and deliver presentations on City Tax Levy and grant liquidation of contracts and purchase orders throughout the fiscal year.
• Use internal and citywide systems and tools, including PassPort and Contrak Purchasing, for research and analysis.
• Prepare and review purchase requisitions, procurements, and contract documents for Sexual Health, Immunization, and Chest Clinics.
• Monitor the Bureau’s Other Than Personnel Services (OTPS) budget, including City Tax Levy and grant funds.
• Follow up with vendors to address issues involving delivery of goods and services.
• Track and allocate OTPS expenses to the appropriate grant or City Tax Levy funds.
• Serve as liaison between the Bureau, DOHMH units including ACCO, Fiscal, and OBA, and outside vendors.
• Use a P-card for related purchases of goods and services for Public Health Clinics.
• Prepare and submit receiving reports for vendor payments to the Internal Accounting Unit.
• Prepare and submit budget modifications and monitor Bureau funding to ensure funds are available.
• Prepare documentation for routine and moderately complex procurement methods.
• Use internal agency systems to process and approve procurement actions and contract awards.
• Attend meetings and/or represent BPHC with OBA, ACCO, Internal Accounting, and vendors on procurement and contractual activities.
• Complete other ad hoc assignments as requested by the Procurement Manager or Senior Director.

Benefits

• Potential eligibility for federal or state student loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level