Student Employment: OSE Graduate Assistant for Communications and Organizations - AY 26/27

Quinnipiac University • Hamden, CT

2d

About The Position

Assist with training organizational leaders and members on policies, procedures, and practices for student organizations. Lead the execution of the Engagement Fairs in collaboration with the Associate Director of Student Engagement. Assist with the student organization event approval process. Manage the process of New Student Organization Recognition and club reactivation each semester. Meet with prospective student organizations and ensure their documents are correct and serve as first point of contact for students seeking to start new organizations. Manage and create U-Stores for student organizations. Manage the OSE social media accounts to ensure content is accurate, professional and relays information useful to the student experience. Supervise the OSE Digital Media Coordinator(s). Overseeing their social media posts, projects, and schedules. Lead all major communication with student organization leaders regarding budget requests, engagement, fair registration, training, compliance, assessment, etc. Manage the monthly Student Org Newsletter, update relevant content, and communicate policy changes and important details. Manage the StudentOrgs email mailbox account ensuring messages are responded to professionally and accurately. Lead monthly student organization workshops to assit in the ongoing development of student leaders. Advise a portion of undergraduate student organizations, ensuring effective communication between the Office of Student Engagement and the organizations and that expectations of active status are upheld. Assist with the student organization event approval process. Advise student organizations on a variety of circumstances they may face (i.e., group conflict, transition, event logistics, etc.) Assist with Orientation Leader Selection. Serve in a bi-weekly rotation with other Graduate Assistants to support evening/weekend programming at York Hill & Mount Carmel campuses. Chaperone off campus trips when necessary. Assist with university, division, department/office events (i.e. Open Houses, Admitted Students Days, Move-In, Welcome Weekend, Senior Events, etc. Develop, execute, and assess a leadership development series in collaboration with other OSE graduate assistants.

Requirements

• Must be a graduate student, in good standing, currently enrolled in coursework at Quinnipiac University.
• Excellent communication skills– both written and verbal.
• Ability to maintain confidentiality is required.
• Ability to work autonomously with limited supervision.
• Ability to interact with individuals from a variety of backgrounds and to exhibit a positive, helpful attitude.
• Ability to work and maintain focus in a chaotic, high-energy environment.
• Must be able to complete 20 hours a week.
• Resume
• Cover Letter

Nice To Haves

• Prior experience with student center/union or large-scale event space operations preferred.
• Prior experience with program development and execution.

Responsibilities

• Assist with training organizational leaders and members on policies, procedures, and practices for student organizations.
• Lead the execution of the Engagement Fairs in collaboration with the Associate Director of Student Engagement.
• Assist with the student organization event approval process.
• Manage the process of New Student Organization Recognition and club reactivation each semester.
• Meet with prospective student organizations and ensure their documents are correct and serve as first point of contact for students seeking to start new organizations.
• Manage and create U-Stores for student organizations.
• Manage the OSE social media accounts to ensure content is accurate, professional and relays information useful to the student experience.
• Supervise the OSE Digital Media Coordinator(s). Overseeing their social media posts, projects, and schedules.
• Lead all major communication with student organization leaders regarding budget requests, engagement, fair registration, training, compliance, assessment, etc.
• Manage the monthly Student Org Newsletter, update relevant content, and communicate policy changes and important details.
• Manage the StudentOrgs email mailbox account ensuring messages are responded to professionally and accurately.
• Lead monthly student organization workshops to assit in the ongoing development of student leaders.
• Advise a portion of undergraduate student organizations, ensuring effective communication between the Office of Student Engagement and the organizations and that expectations of active status are upheld.
• Assist with the student organization event approval process.
• Advise student organizations on a variety of circumstances they may face (i.e., group conflict, transition, event logistics, etc.)
• Assist with Orientation Leader Selection.
• Serve in a bi-weekly rotation with other Graduate Assistants to support evening/weekend programming at York Hill & Mount Carmel campuses.
• Chaperone off campus trips when necessary.
• Assist with university, division, department/office events (i.e. Open Houses, Admitted Students Days, Move-In, Welcome Weekend, Senior Events, etc.
• Develop, execute, and assess a leadership development series in collaboration with other OSE graduate assistants.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern