Order Processing Specialist

Zayo Group

1d

About The Position

Zayo provides mission-critical bandwidth to the world’s most impactful companies, fueling the innovations that are transforming our society. Zayo’s 141,000-mile network in North America and Europe includes extensive metro connectivity to thousands of buildings and data centers. Zayo’s communications infrastructure solutions include dark fiber, private data networks, wavelengths, Ethernet, and dedicated Internet access. Zayo serves wireless and wireline carriers, media, tech, content, finance, healthcare and other large enterprises. Zayo is seeking an Order Processing Specialist to be part of a multi-function team whose main purpose is to provide an effortless customer experience while monitoring sales opportunities for our Sales organization by translating the pricing and technical details into the creation of inquiries and Service Orders. Our Order Processing Specialist creates move, add, change, reprice, and billing account change orders. Our Order Processing Specialist will also be responsible for the creation and maintenance of accounts and data integrity in Microsoft Dynamics 365 CRM. This position works with multiple internal teams to address their requests for inquiries and orders that can range from optimization, churn mitigation to customer care. Our Order Processing Specialist is responsible for accurate records and entries which ensures correct reporting of Sales, Commissions and the business data. Candidates must be able to successfully thrive in an entrepreneurial environment and adjust to a rapidly growing and changing organization.

Requirements

• Bachelor’s degree or higher with a business related focus.
• Minimum of three (3) years of experience in Customer Service or Sales Support experience demonstrating the ability to resolve issues and to effectively interface with internal teams while researching an issue.
• Minimum of two (2) or more years in the Telecom industry required.
• Strong computer skills including proficiency with Microsoft Office and database software and concepts, familiarity with data management is required.
• Requires the ability to meet inflexible deadlines; perform non-predictive multiple tasks; and handle order conflicts to a successful resolution.
• Demonstrated ability to use multiple database systems.
• Active listening and the ability to communicate effectively and professionally via phone, electronic media, and face to face interactions.
• Ability to collaborate effectively with a large number of business units to ensure successful customer installations.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, technical, or schedule form, and quickly adapt to new products, processes, and technologies.
• Effective verbal and written communication skills sufficient to manage difficult interactions and facilitate conflict resolution.
• Negotiate resolutions and know when to enlist support and assistance from others.
• Ability to work independently or on a team, support team objectives, take initiative and promote a positive team spirit.
• Requires an individual who is detail oriented with superb organizational skills and the ability to prioritize.
• Monitors and checks own work for accuracy and quality.
• Requires an ability to be flexible and adaptable with work schedule and demands to meet strict deadlines under moderate supervision.

Responsibilities

• Maximize customer satisfaction with Zayo products and services by creating all types of orders.
• Review sales orders for completeness and accuracy as required for auditing for appropriate pricing.
• Ensure special pricing, promotions, and discount structures have been applied, and gather missing information when necessary.
• Adhere to Quality assurance and industry regulatory requirements to be sure contracts, policies and procedures are in alignment with legal and regulatory definitions.
• Opportunity / Order Administration including creation, processing, project managing, troubleshooting and resolution on relevant order concerns.
• Order creation and sales opportunity closure in Dynamics, ensuring fast and accurate order submission.
• Act as a check and balance to ensure everything requested in forms are on the bid.
• Initiate the form process postings through opportunity, inquiry, and planner task creation.
• Review inquiries and order requests, internal technology stack ownership to evaluate and identify the correct system to govern the order, ensuring seamless project handoff to implementation teams.
• Strategically assess and resolve incomplete order data, ensuring accurate and timely order fulfillment in alignment with organizational standards.
• Partner with Sales, Solutions Engineering, and Pricing to create client-facing quotes for Zayo services.
• Manage and organize customer accounts and ensure data integrity measurements are met within the Microsoft Dynamics CRM environment.
• Verify and ensure data integrity and accuracy within Salesforce.com CRM system.
• Collaborate with the Reporting and Analytics team to ensure data integrity between Salesforce and Dynamics, specifically for new revenue and churn reporting.
• Manage workload by seamlessly navigating between Salesforce and Dynamics, ensuring data integrity between systems.
• Work cross-functionally with internal departments to research and resolve account-related issues, ensuring timely and effective solutions for clients and account managers.
• Communicates and interacts with external customers.
• Real-time support for sales and other internal groups, including report building and assisting internal groups with navigation of Dynamics and Salesforce.
• Project manage solutions process, including escalations.
• Possess a thorough understanding of Zayo’s products and services offerings.
• Maintaining knowledge on the order process while staying up to date and being the subject matter expert on entrance criteria / processing / non-standard requests.
• When applicable, pass required tests and/or certifications.
• Ensure the integrity of Company customer records by accurately and thoroughly documenting all communication(s) with internal customers within applicable automated systems.
• Identify areas of process improvement to streamline order efficiency/data loading/bulk processing/automation/integration.
• Keep abreast of changing technology/trends in the telecommunications industry.
• Develop and nurture strong inter-departmental communications to ensure timely resolution of customer and sales issues and concerns.
• Assist as a key business process owner, and sales organization liaison, in IT system development.
• Maintain sense of urgency and response to inquiries within established Service Level Agreements.
• Participate in departmental projects as needed.
• Perform other related duties or projects as assigned.

Benefits

• Excellent Health, Dental & Vision Insurance
• Retirement 401(k) Savings Plan
• Generous paid time off policy including paid parental leave
• Zayo provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, provincial or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• At Zayo, we’re ambitious and authentic. Teamwork is how we get things done, whether it’s our focus on exceeding customer expectations or celebrating and growing our unique and dynamic culture.
• Our employees are driven and committed, with many options to connect and engage in our inclusive environment.
• Welcome Zayo is an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees