Order Entry Specialist

Aston Carter•Ventura, CA

1d•$24 - $24•Onsite

About The Position

We are seeking a detail-oriented Office Coordinator / Administrative Coordinator to support daily operations by processing purchase orders, performing accurate data entry, tracking and following up on purchase orders, and handling a variety of administrative tasks. This role offers a long-term contract-to-hire opportunity in a collaborative office environment with consistent workflow, opportunities for overtime, and flexible support for work-life balance.

Requirements

Strong data entry skills with a high level of accuracy and attention to detail.
Demonstrated administrative support experience in an office environment.
Excellent communication skills, both verbal and written, to interact effectively with internal and external stakeholders.
Customer service experience, including handling inquiries and providing timely updates.
Ability to process purchase orders and follow established procedures.
Basic proficiency in Excel for data tracking and simple spreadsheet tasks.
Ability to learn and utilize SAP or similar enterprise systems.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Reliability and consistency in completing tasks and meeting deadlines.

Nice To Haves

Experience using SAP for data entry and purchase order processing is a strong plus.
Previous experience in a coordinator, office support, or administrative role.
Comfort working in a fast-paced environment with consistent workload.
Ability to work both independently and collaboratively within a team.
Flexibility to occasionally work overtime when business needs require.

Responsibilities

Process purchase orders accurately and in a timely manner, ensuring all required information is complete and correct.
Perform high-volume data entry with strong attention to detail, maintaining accuracy across all systems and documents.
Track and monitor purchase orders from creation through completion, proactively following up on status as needed.
Enter and update information in SAP and other internal systems to keep records current and organized.
Use basic Excel to maintain spreadsheets, track data, and support reporting needs.
Provide general administrative support to the office, including organizing documents, filing, and handling routine correspondence.
Deliver professional customer service by responding to inquiries, resolving issues, and communicating updates clearly and promptly.
Collaborate with team members to ensure smooth office operations and consistent process execution.
Perform miscellaneous administrative tasks as assigned to support overall business needs.