Orchestra Manager & Coach (Part-Time)
About The Position
The Orchestra Manager & Coach provides administrative, logistical, and musical support for the Music & Dance School's youth orchestra program, currently consisting of seven orchestras. Working closely with the Director of ISO at Third Street, conductors, coaches, production staff, students, and families, the Orchestra Manager & Coach helps ensure that rehearsals, auditions, and performances operate smoothly and efficiently. In addition to administrative responsibilities, the Orchestra Manager & Coach serves as a sectional coach on their primary instrument. The Orchestra Manager & Coach supervises the orchestra coaching staff and serves as the primary operational contact for the orchestra program. This is a part-time position requiring regular evening and weekend availability during rehearsals, auditions, and performances.
Requirements
- Experience teaching, coaching, conducting, or managing youth orchestras.
- Strong organizational and administrative skills.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with students, families, faculty, and staff.
- Availability for evening and weekend rehearsals and performances.
Nice To Haves
- Bachelor's degree in Music Performance, Music Education, or related field preferred.
Responsibilities
- Attend rehearsals, auditions, dress rehearsals, and performances as assigned.
- Oversee rehearsal setup and breakdown, including coordination of chairs, stands, percussion equipment, and other materials needed for rehearsal.
- Coordinate rehearsal setup assistance from students, coaches, and production staff as appropriate.
- Serve as on-site orchestra manager during rehearsals and performances.
- Assist with student check-in and attendance tracking.
- Communicate rehearsal and performance logistics to students and families as directed.
- Print, organize, distribute, and collect ensemble music as needed.
- Maintain orchestra folders and music inventories.
- Maintain backup copies of all orchestra music.
- Coordinate music purchases and rentals as directed.
- Track and return rented music materials.
- Maintain current student and family contact information.
- Take attendance at rehearsals and performances.
- Identify students who are not registered and coordinate follow-up with Student Services.
- Track attendance concerns and communicate them to the Director of ISO at Third Street.
- Collect repertoire, roster, and program information from conductors.
- Assist with preparation of concert materials and ensemble rosters.
- Collaborate with conductors to develop stage plots for rehearsals and performances.
- Submit stage plots and production needs to the Assistant Director of Production and Director of ISO at Third Street.
- Confirm equipment, instrument, and percussion needs for rehearsals and performances.
- Coordinate logistical needs with production staff.
- Assist conductors and the Director of ISO at Third Street in identifying substitute musicians and ringers.
- Coordinate scheduling and communication with substitute musicians and guest performers.
- Supervise and support orchestra coaches.
- Coordinate coach assignments and rehearsal coverage.
- Serve as the primary point of contact for orchestra coaches.
- Provide feedback and recommendations regarding coach hiring, onboarding, and evaluation to the Director of ISO at Third Street.
- Serve as a sectional coach on primary instrument.
- Provide musical support to students during rehearsals and sectionals.
- Assist conductors in achieving artistic and educational goals for each ensemble.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
