Optometric Assistant Part Time

Visionworks•New Hartford, NY

2d•Onsite

About The Position

The Clinical Specialist/Optometric Assistant is primarily responsible for helping ensure a great patient experience by preparing the patient for onsite and/or remote examination, completing pre-exam diagnostic tests, and explaining each step of the process. The Clinical Specialist acts as a liaison between our patients and Optometrists and participates in the initial steps of a patient journey.

Requirements

One (1) year of related experience.
Optical or Healthcare background preferred.
Medical office/business professionalism required.
HS diploma, GED or equivalent related job experience.
Ability to initiate immediate interaction, coordination, and collaboration with patients and team members.
Very detail orientated and well organized.
Ability to communicate clearly and effectively with other associates and patients.
Work under stress with interruptions and deadlines.
Energetic and self-motivated.
Team player.
Excelling problem solving ability.
Ability to multi-task.
Exhibit empathy in all interactions.
Ability to read, analyze and interpret insurance forms.
Follow procedures and instructions.
Read English.
Operate and enter data into electronic software platforms efficiently and accurately.
Sit, stand, use hands and fingers to handle, feel, pick or pinch, and talk or hear most of the time.
Occasionally stand, walk, and reach with hands and arms.
Frequently lift and/or move up to 20 pounds.
Close Vision (clear vision at 20” or less).

Nice To Haves

Training provided.

Responsibilities

Completing patient registration, gathering and submitting pertinent patient information including Medical History and Ocular Health data into EMR.
Assist onsite doctor with patient care and eye examinations.
Clearly explain the preliminary testing process to patients, administer each preliminary test and accurately document the results in EMR.
For patients with remote appointments, the Clinical Specialist will be required to assist patients through the remote eye exam process including, but not limited to: Pre-testing and specialty testing and accurately documenting results in EMR.
Initiate remote technician and remote doctor video conferencing.
Assist remote doctor and remote technician to complete additional testing required for a remote exam.
After exam completion transition the patient to a retail associate, conveying the recommendations of the doctor to the retail associate.
Have a strong understanding of MVC plans and be able to articulate plan benefits to patients.
Preauthorize insurance in accordance with standard operating procedures.
In partnership with the retail associates, schedule appointments and manage exam books according to Company guidelines including contacting no shows and cancellations.
Maintain patient flow to allow for doctor effectiveness.
Answer patients’ clinical questions in person and over the telephone.
Triage ocular emergencies and schedule annual eye exams.
Maintain complete and accurate patient records according to Company standards.
Instruct patients on the insertion, removal, cleaning, care, and proper handling of their contact lenses.
Place diagnostic contact lens orders for patients and stock.
Notify patients when their contact lenses are available for dispensing.
Have a working knowledge of contact lens brands and parameters.
Accurately pull contact lenses trials when requested by the doctor.
Ensure a clean and healthy environment for our patients by maintaining doctor equipment and clinical supplies as well as ensuring equipment is covered nightly.
Participate in specialized training of all responsibilities and complete required clinical certification(s).
Ability to work flexible schedules to meet changing business demands to include traveling to other locations.
Work changing schedules to meet business demands to include travel between stores.
Work inside store location.
Use computers, electronics tablets, and pre-testing instruments effectively.
Reach above shoulder continuously.
Comply with the Health Insurance Portability Accountability Act of 1996 (HIPAA) as it pertains to disclosures of protected health information (PHI).
Adhere to all data security guidelines established within the Company’s Privacy & Security Training Program.