OPS SENIOR CLERK - 64914020

State of Florida • Palmetto Bay, FL

1d • $17 • Onsite

About The Position

The OPS Senior Clerk position is a temporary full-time position responsible for assisting the Office of Community Health and Planning (OCH&P). The incumbent will be assisting management team by providing daily administrative and clerical support for the program. Work involves assignments that require independent work and adhering to state guidelines. Incumbent will review, assign, prepare and track correspondence for program including filing and follow up on pending issues.

Perform specific assignments such as assisting the Office of Community Health and Planning by conducting research, preparing reports, handling information request, and performing clerical functions.

Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. Compiles, copies, sorts, and files records of office activities, and other related activities. Operates various office equipment. Inputs and retrieves program specific information and/or prints program documents. Records and retrieve documents, records, and various reports.

Communicates administrative and clerical policies and procedures. Support with research on quotes for purchase requisition, reports, and other office functions. Initiate, submit and conduct appropriate follow up on purchase orders request as well as ensuring that items are delivered to the appropriate team member. Conduct inventory of supplies on hand and creates reports to analyze possible shortage and/or discrepancies.
Assigns and prioritizes work assignments as required.
Attends mandatory trainings and in-services for professional development.

Requirements

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of computer skills, Word and Excel.
• Knowledge of correct spelling, punctuation and grammar usage.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to prepare a wide variety of written material such as reports, memoranda, pamphlets, newsletters, articles and presentations.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively (excellent verbal and written communication skills).
• Skill in operating a variety of computer software programs (Word, Excel, PowerPoint), audiovisual and computer equipment.
• Skill in typing.
• The incumbent in this position must possess a valid driver’s license and may be required to use vehicles owned, leased, or operated by the state or county to conduct official state business. State or county vehicles shall be used only for officially authorized duties and not for personal use, unless a specific exception applies under Florida law (F.S. § 287.17).

Responsibilities

• Assisting the Office of Community Health and Planning by conducting research, preparing reports, handling information request, and performing clerical functions.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Compiles, copies, sorts, and files records of office activities, and other related activities.
• Operates various office equipment.
• Inputs and retrieves program specific information and/or prints program documents.
• Records and retrieve documents, records, and various reports.
• Communicates administrative and clerical policies and procedures.
• Support with research on quotes for purchase requisition, reports, and other office functions.
• Initiate, submit and conduct appropriate follow up on purchase orders request as well as ensuring that items are delivered to the appropriate team member.
• Conduct inventory of supplies on hand and creates reports to analyze possible shortage and/or discrepancies.
• Assigns and prioritizes work assignments as required.
• Attends mandatory trainings and in-services for professional development.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed