OPS REGULATORY SPECIALIST III - 64800690

State of Florida • Fort Lauderdale, FL

4d • Onsite

About The Position

This is a full-time OPS (Other Personnel Services) position with the Department of Health, Division of Medical Quality Assurance, Bureau of Enforcement, Investigative Services Unit in Fort Lauderdale, FL. The incumbent is responsible for assisting in the coordination of complex administrative tasks and assignments, involving independent planning of administrative objectives and priorities. Key duties include monitoring and performing indexing, scanning, and quality control of investigative documents and case files; reviewing case preparation and processing; ensuring deadlines are met; performing data entry for investigations, inspections, and other activities; managing purchasing card responsibilities and acting as a procurement liaison; tracking purchase orders and invoices; maintaining procurement records; completing monthly reconciliation reports; assisting with training administrative and investigative staff on paperwork; acting as a property delegate and managing surplus equipment; overseeing supplies, furniture, and equipment, including computer needs and repairs; maintaining an inventory of forms and office supplies; compiling statistics and producing reports; responding to consumer and licensee inquiries; and preparing correspondence regarding investigative cases.

Requirements

• Proficient computer skills to include Word, Excel, PowerPoint and Outlook.
• Knowledge of computer databases.
• Knowledge and use of the compliance management system and licensing system used by the Agency.
• Knowledge of laws, legal codes, court procedures and government rules & regulations.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Understanding written sentences and paragraphs in work related documents.
• Communicating effectively with others in writing.
• Talking to others to effectively convey information.
• Ability to establish and maintain effective working relationships with others.
• Ability to plan, organize and prioritize work assignments.
• Ability to work independently.
• Knowledge of office procedures and practices.
• Ability to prepare correspondence and administrative reports.
• Entering, transcribing, recording, storing, or maintaining information in either written form or electronically.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to maintain a high degree of accuracy and close attention to detail.
• Ability to maintain strict confidentiality.
• One (1) year of professional experience to include reviewing or auditing documents for specific criteria; applying applicable laws, rules, regulations, policies and procedures; researching and gathering data; preparing reports and correspondence; answering phones; and scheduling meetings.
• Must be physically present in the office to effectively perform job duties and responsibilities.
• Must have a valid driver's license.
• Satisfactorily complete a background investigation, fingerprinting, and participation in direct deposit are requirements for employment.
• Must be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• High School Diploma or equivalent

Responsibilities

• Monitor and perform accurate indexing, scanning and quality control of investigative documents and case files.
• Review case preparation and processing, including the compilation of investigative documents into a final investigative report template.
• Ensure deadlines are met and cases are processed in accordance with internal timeframes.
• Monitor and perform data entry to ensure up-to-date records regarding investigations, inspections, Daily Activity Reports, training logs and other activities of the field office.
• Assigned Purchasing Card responsibilities.
• Act in the capacity of procurement liaison.
• Responsible for procurement preparation and approval.
• Track purchase orders and invoices to ensure timely submission to Finance & Accounting and ensure invoices are correct prior to submission.
• Maintain purchase orders, invoices and billings, reimbursements request and travel vouchers.
• Responsible for completing the monthly Reconciliation Report, monitoring encumbrance reports and verification of orders.
• Assist with training and orient administrative support staff and investigative staff with paperwork for employment.
• Act as the property delegate, ensuring accurate records are maintained.
• Responsible for surplus equipment processing and handling incoming new equipment.
• Oversee all supplies, furniture, and equipment, including computer needs, equipment repairs, forms management and implementation, maintains an adequate inventory of forms and office supplies.
• Compile statistics and produce reports required by Headquarters.
• Respond verbally to complaints and inquiries from consumers and licensees and prepares correspondence regarding investigative cases.
• Perform other duties as required.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed