OPS Public Assistance Grant Manager - 31902022

State of Florida • TALLAHASSEE, FL

8d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters, ranging from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM serves as the lead agency for the State Emergency Response Team (SERT), coordinating the state’s efforts during disaster response and recovery from the State Emergency Operations Center (SEOC) in Tallahassee. FDEM also manages the State Watch Office, a 24-hour operation providing situational awareness. After a disaster, FDEM conducts damage assessment surveys and advises the Governor on declaring emergencies and seeking federal relief funds. FDEM's mission is to 'Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida,' and its vision is 'Leading the Profession in building prepared and resilient communities.'

Requirements

• Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations, as well as FDEM policies and procedures related to contract/grant development, management, and payment processing.
• Ability to provide technical assistance to state and local governments and other entities on contracts/grants and payments.
• Ability to monitor grantee compliance with program requirements through review, analysis, and processing of financial and program deliverables, including expenditure, budgeting, staffing, progress reports, audits, and requests for payment.
• Demonstrated ability to manage all aspects of contract/grant management, including preparation of funding agreements, processing reimbursement requests, and monitoring project agreements.
• Knowledge of basic accounting and auditing principles and procedures.
• Ability to communicate effectively through verbal and written communications.
• Demonstrated proficiency with Microsoft Word, Excel, and other database or spreadsheet software, with the ability to use additional applications (e.g., PowerPoint, Power BI) as needed.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Ability to travel overnight and work non-traditional hours during emergency events and assume disaster relief duties as directed.
• Ability to utilize problem-solving techniques.
• A minimum of four years’ experience in grant management, contract management, or a related field. A post-secondary degree from an accredited institution in any of the before mentioned fields may substitute for the required experience on a year-for-year basis.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Nice To Haves

• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.

Responsibilities

• Assist Bureau of Recovery management with the administration and management of FEMA’s Public Assistance (PA) Grant Program, ensuring FDEM and sub-recipient compliance with all federal and state laws related to PA.
• Serve as a member of the PA Grant Management team, assisting the PA Program Administrator in administering the PA Grant Management process.
• Assist other PA Grant Managers in resolving process issues, monitoring the PA Grant Management process for consistency and accuracy, and providing feedback and recommendations to management for improving efficiency.
• Supervise, manage, and provide oversight to contractor admin staff who provide technical, fiscal, and grant management assistance to Sub-recipients regarding federal and state emergency management funding.
• Serve as the Grant Administrator for assigned agreements, monitoring FDEM contracted Grant Managers and sub-recipients' progress and enforcing agreement terms and conditions.
• Review all workflow documentation submitted by contractor’s admin staff for technical correctness, numerical accuracy, and completeness before submission for payment approval or FEMA closeout.
• Ensure all records are maintained and relevant correspondence is recorded in the appropriate database(s).
• Prepare required reports on the status of awarded agreements and maintain an automated logging system for tracking agreement payments.
• Perform assigned duties during SEOC activation to support emergency response and recovery efforts.
• Perform other related duties as assigned.
• In response to emergency events, employees may be required to work irregular hours, more than 8 hours per day, extended periods (including weekends and holidays), at locations other than their official headquarters, and perform duties beyond their position description. Employees must be able to deploy to emergency sites with limited advance notice.

Benefits

• The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
• FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.
• FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.
• FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.
• Successful completion of background screening will be required for this position.
• The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree