OPS Grant Manager - 31902047

State of Florida

1d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters, ranging from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM serves as the liaison between federal, state, and local agencies, preparing and implementing a statewide Comprehensive Emergency Management Plan, conducting exercises to test emergency response capabilities, and providing technical assistance and training to local governments. FDEM is the lead agency for the State Emergency Response Team (SERT), coordinating state efforts during disaster response and recovery from the State Emergency Operations Center (SEOC) in Tallahassee. It also manages the State Watch Office, a 24-hour operation providing situational awareness, and conducts damage assessment surveys after disasters to advise the Governor on emergency declarations and federal relief funds. FDEM's mission is to 'Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida,' with a vision of 'Leading the Profession in building prepared and resilient communities.'

Requirements

• Knowledge of state and/or federal grant programs and contract administration procedures.
• Skill in public speaking, making presentations, and strong written communication.
• Ability to understand and apply federal and state rules, regulations, policies, and procedures.
• Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget.
• Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports.
• Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes.
• Ability to work independently, and under close supervision in performing detailed job tasks and assignments.
• Skill in using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Responsibilities

• Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Flood Mitigation Assistance (FMA) Swift Current, Building Resilient Infrastructure and Communities (BRIC) and Pre- Disaster Mitigation (PDM) programs, etc.
• Provide assistance to eligible sub-applicants including local governments on Non-Disaster mitigation projects, review sub-applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including developing contracts, developing scopes of work and budgets, monitoring projects from beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, preparing closeout reports and other work related to the Non- Disaster programs.
• Provide assistance to eligible sub-applicants in submitting sub-applications for construction hazard mitigation projects and non-construction hazard mitigation projects.
• Assist the Non-Disaster Program Manager in identifying program priorities, monitoring program status and assist with the development of spreadsheets and related management tools.
• Coordinate with the State's Floodplain Management Office as needed to fulfill all grant and/or project compliance issues.
• Perform other related duties and travel as assigned, including assisting with disaster duties as a result of presidential declared or non-declared disasters.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed