OPS Event Assistant
University of Florida•Gainesville, FL
•Onsite
About The Position
The OPS Event Assistant will support the preparation and execution of various events hosted by Astraeus, including lectures, panels, receptions, and conferences. This role involves coordinating event logistics, managing conference rooms, ensuring a positive guest experience, and providing administrative support to the team. The position is based on the University of Florida main campus in Gainesville, FL, and is not a remote position.
Requirements
- High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
- Ability to lift and move light event materials as needed
Nice To Haves
- Interest in event planning, hospitality, communications, marketing, or the space industry
- Strong customer service and interpersonal skills
- Ability to manage multiple tasks in a fast-paced environment
- Experience with Microsoft Office, Canva, Qualtrics, Zoom, or event platforms is a plus
- Previous customer service or campus involvement experience preferred
Responsibilities
- Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences
- Coordinate event timelines, room setup, seating, signage, registration, and materials
- Support event setup and breakdown (tables, chairs, displays, supplies)
- Assist with catering coordination, audiovisual needs, and space readiness
- Ensure event spaces are organized and prepared before guests arrive
- Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking
- Coordinate room configurations, technology checks, refreshments, and materials
- Support meetings and reset the space afterward
- Maintain conference room supplies and overall appearance
- Welcome and assist attendees, speakers, and campus partners
- Manage check-in and registration processes
- Provide directions and ensure a positive guest experience
- Represent Astraeus in a professional and courteous manner
- Track RSVPs, attendance, and event supplies
- Prepare name tags, agendas, and communications
- Collaborate with staff, faculty, and student volunteers
- Serve as a positive ambassador for Astraeus and the University of Florida
Benefits
- Commensurate with education and experience
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
