OPS Community Assistance Consultant - 31902019

State of Florida

2d • Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters, serving as the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, conducts exercises, provides technical assistance, and conducts emergency operations trainings. FDEM also manages the State Watch Office and coordinates the State Emergency Response Team (SERT) during disaster response and recovery. After a disaster, FDEM conducts damage assessment surveys and advises the Governor on seeking federal relief funds. This position serves as an OPS Public Assistance Programmatic Reviewer, assisting in the administration of FEMA’s Public Assistance Grant Program. The role involves providing technical assistance to state and local governments and other entities on programmatic and fiscal components of Public Assistance projects and other program-related issues.

Requirements

• Ability to conduct effective programmatic and/or project-specific presentations to state and local governments and other public entities, as necessary.
• Knowledge of the fundamentals of grants management.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as FDEM policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
• Knowledge of and experience in the Public Assistance program as outlined by the Robert T. Stafford Act, and 44 Code of Federal Regulations and FEMA policy.
• Demonstrated abilities in providing technical assistance, support, and consultation to local governments and other entities on programmatic issues.
• Ability to establish effective working relationships with federal, state, and local officials involved in the Public Assistance process.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
• Demonstrated abilities in the use of databases and automated file management systems.
• Ability to communicate effectively through verbal and written communications.
• Demonstrated computer software skills, including Word, Excel, and other database/spreadsheet software, including but not limited to PowerPoint.
• Ability to travel overnight and to work non-traditional hours during emergency events and assume disaster relief duties as directed.
• Experience using Microsoft Office Suite (Excel, Word, Outlook) and other database/spreadsheet software, including PowerPoint, with the ability to learn and navigate FDEM enterprise business systems.
• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.

Responsibilities

• Perform duties in compliance with applicable federal and state laws, rules and procedures, manages and monitors agreements as they apply to Public Assistance.
• Review Project Worksheets under the Public Assistance program and strives to resolve any issues that would potentially jeopardize funding through close coordination with the FDEM, FEMA Public Assistance staff, and applicants.
• Provide comprehensive analysis of findings to enable timely and accurate completion and closeout of projects.
• Compile and maintain all data in a logical and efficient format.
• Assist in the development and modification of contractual agreements, including individually designed scopes of work and reporting requirements.
• Assist in the development and revision of grantee program and financial review and monitoring criteria and of relevant administrative rules.
• Programmatic reviewers may be assigned to one or more of the following specializations: Environmental & Historical Preservation Compliance; Insurance; Cost Estimating; Vendor Relations; Debris Management; Fire Management Assistance Grants (FMAGs), and/or 428/406 Mitigation. Additional specializations may be identified and assigned as needed.
• Perform assigned duties during Emergency Operations Center (EOC) activation in support of emergency response and recovery efforts.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed