OPS Budget Analyst - 31902012

State of Florida • TALLAHASSEE, FL

6d • Onsite

About The Position

The OPS Budget Analyst serves in the Fiscal Operations Unit of the Bureau of Mitigation at the Florida Division of Emergency Management in Tallahassee, Florida. The position assists the Fiscal Operations Manager with analyzing, tracking, and managing the bureau’s budget, contractual services, and management costs authorized under applicable federal mitigation grant programs.

The role supports tracking and administration of state management costs awarded under FEMA Hazard Mitigation Assistance grants, coordination with bureau Grant Managers, the Bureau of Financial Management, and federal officials, and liaison activities between FEMA and the Agency. It also assists with the bureau staffing plan, budget amendments, data compilation and reporting, and reviewing programs, services, forms, reports, historical data, and user feedback to identify problems and improvements.

FDEM employees may be required to work irregular or extended hours, including weekends and holidays, work away from their official headquarters, and perform additional duties during emergencies. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

• At least four years of professional experience in Finance, Accounting, Contractual Management, or a related field; post-secondary education may substitute for experience on a year-for-year basis.
• Valid Florida Certified Contract Manager (FCCM) certification at the time of employment.
• Ability to plan, develop, and administer comprehensive internal processes related to financial management and budgeting.
• Knowledge of FEMA Hazard Mitigation Assistance program rules and policies.
• Knowledge of reimbursement of management and administrative costs associated with administering FEMA Hazard Mitigation Assistance programs.
• Ability to independently develop timelines and deadlines for multiple projects and complete work accurately and on time.
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Skilled in Microsoft Office, including developing and manipulating spreadsheets in Excel, drafting status documents and reports in Word, and developing presentations for stakeholders.
• Ability to use problem-solving techniques and conduct fact-finding research.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of grants management fundamentals and compliance with Sections 215.97 and 215.971, Florida Statutes.
• Ability to work irregular hours, extended periods, weekends and holidays, perform duties at locations other than official headquarters, and deploy to emergency sites with limited advance notice when required.

Responsibilities

• Perform duties in compliance with applicable federal and state laws, rules, and procedures.
• Work with bureau Grant Managers and the Bureau of Financial Management to accurately track state management costs awarded under FEMA Hazard Mitigation Assistance grants.
• Work with bureau Grant Managers and federal officials to initiate applications for federal assistance, request awarded state management costs, and complete grant closeout procedures under FEMA Hazard Mitigation Assistance grants.
• Act as a liaison between FEMA and the Agency as needed.
• Assist the Fiscal Operations Manager in managing and updating the bureau’s staffing plan, including preparing for budget amendments as needed.
• Compile data in a logical and efficient format and provide reports to the Fiscal Operations Manager and Bureau of Mitigation leadership.
• Review programs, services, forms, reports, historical data, and consult with management and users to identify problems and improvements.
• Perform other duties assigned by the Fiscal Operations Manager and bureau leadership.

What This Job Offers

• Education Level: No Education Listed