OPS ADMINISTRATIVE ASSISTANT I - 80900753

State of Florida

5d • $18

About The Position

This position is located in the North Region Detention Services Office. The incumbent will assist as the Fiscal Liaison between Headquarters Finance & Accounting (F&A), Regional Office, and facilities relating to matters within the Fiscal and HR programs and maintain medical information confidential.
Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts in accordance with departmental and Regional Office procedures, and in accordance with Florida Statutes.
Mains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.
Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts.
Handles vendor inquiries and complaints.
Performs administrative functions for regional office administrative as directed.
Performs other related duties as requested.
This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law.

Requirements

• Knowledge of bookkeeping principles and practices.
• Knowledge of effective verbal, written communication and standard business formats, basic math and computer skills.
• Knowledge of fiscal rules, office procedures and practices.
• Ability to perform basic arithmetical calculations.
• Ability to organize and file materials.
• Ability to compile fiscal data.
• Ability to work independently.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• A high school diploma or its equivalent

Nice To Haves

• Three years of bookkeeping or clerical accounting experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience provided such education includes two courses in bookkeeping or accounting.
• Vocational/technical training in bookkeeping or accounting can substitute at the rate of 720 classroom hours for each year of the required experience.
• A valid driver's license

Responsibilities

• Reviews, audits, and processes all accounts payable documents
• Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file.
• Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures
• Handles vendor inquiries and complaints.
• Performs administrative functions for regional office administrative as directed.
• Performs other related duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED