Administrative Assistant CW Food Ops

NBCUniversal • Universal City, CA

4h • $26 - $28 • Onsite

About The Position

The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team.

Requirements

• High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Knowledge of all basic office equipment required.
• Must be willing to work in Universal City, CA.
• Must have unrestricted work authorization to work in the United States.
• Must be 18+ years or older.

Nice To Haves

• Previous experience supporting a senior executive strongly preferred.
• Excellent organizational, verbal and written communication skills.
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player.
• Pleasant, professional attitude and personality.
• Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential.
• Ability to work with and maintain confidential information.
• Self-starter with ability to follow through with minimal supervision.

Responsibilities

• Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
• Determine importance of meeting requests and schedule accordingly.
• Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary.
• Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.
• Distribute department mail; maintain department calendar and attendance records.
• Compose and type routine e-mail and other correspondence.
• Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.
• Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
• Maintain contact lists and meeting attendee email groups.
• Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.
• Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.).
• Coordinate maintenance of office equipment with appropriate vendors.
• Maintain general suite order and cleanliness.
• Perform other related duties as requested by management.

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED