OPS - ADMINISTRATIVE ASSISTANT - 36999989

State of Florida • Tallahassee, FL

1d • $18

About The Position

This position will be responsible for assisting staff with processing travel and travel reimbursements, obtaining and using a State Purchasing Card, clearing charges in WORKS, creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand, processing invoices. This position ensures all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed. Maintains/renews annual contracts/purchase orders for software and hardware.

Requirements

• Knowledge of office procedures and practices.
• Knowledge of general accounting and budgeting principals and arithmetic.
• Skilled in using computers and software for word processing, data bases, and spreadsheets.
• Ability to organize and maintain files and other records.
• Ability to follow written/verbal instructions.
• Ability to review data for accuracy and completeness.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate clearly, orally and in writing.
• Knowledge of procurement rules and statutes.
• Knowledge of the Florida Purchasing Card Program.
• Knowledge of My Florida Market Place.
• Knowledge of State Travel Management System.
• Ability to maintain confidentiality.
• Ability and skills at multitasking.
• Skilled in the use of Microsoft Office Suite software.
• Successful passing of a criminal background check (state, local, and national) is required.
• A high school diploma or equivalent (GED).
• Maintains strict confidentiality of information learned while working with the Florida Lottery, whether learned through assigned duties or through working with other units. The types of confidential information may include, but are not limited to, payroll information, budget matters, policy decisions, tax matters, employee disciplinary issues, and other personnel data.

Responsibilities

• assisting staff with processing travel and travel reimbursements
• obtaining and using a State Purchasing Card
• clearing charges in WORKS
• creating purchase requisitions through MyFloridaMarketPlace/Ariba on Demand
• processing invoices
• ensuring all applicable forms required by the Department for travel, purchasing, and other administrative tasks are properly completed and submitted in a timely manner and follows up with actions as needed
• maintaining/renewing annual contracts/purchase orders for software and hardware

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED