OPS ADMINISTRATIVE ASSISTANT - 40090060

State of Florida

1d • $18 - $20 • Onsite

About The Position

The OPS Administrative Assistant will serve as administrative and clerical support to supervisors and staff within the Office of Military and Defense (M&D) in the Division of Economic Development.

Requirements

• Preferred Knowledge of military terminology, protocol, organization, and rank structure.
• Ability to organize and prioritize work assignments.
• Ability to work independently and as a team member.
• Ability to coordinate and direct office services.
• Ability to exercise sound judgement while representing the Department's best interest.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Effectively handle multiple tasks while completing assignments in a timely manner.
• Ability to compile data from a variety of sources and present in a logical manner.
• Ability to assign, prepare, track, review assignments.
• Ability to create and organize hard copy and electronic files.
• Skill and proficiency using Microsoft Suite including Word, Excel, PowerPoint and Teams.
• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required for up to 25% of the time.
• As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

Nice To Haves

• Associate’s degree and/or 1 year of administrative/office/clerical experience preferred.
• Military veteran strongly desired.

Responsibilities

• Provide comprehensive administrative and clerical support to supervisors and program staff within the Office of Military & Defense, ensuring efficient daily office operations and workflow continuity
• Coordinate bi-monthly meeting logistics, including booking hotels/venues, arranging audio/visual needs, and providing on-site support during events
• Maintain and update project spreadsheets and routine tracking documents
• Create, maintain, and organize electronic files, ensuring accurate records management and compliance with state administrative procedures.
• Assist Office of Military and Defense staff with special administrative assignments, research, and report preparation as requested
• Serve as a central point of contact for routine office needs, responding to emails, coordinating requests
• Support office administration by proofreading documents, assisting with procurement of office supplies, and completing day-to-day clerical tasks
• Communicate with vendors and stakeholders as needed to support office functions and scheduled activities
• Provide flexible administrative support across the office, stepping in wherever assistance is needed to meet deadlines and support team priorities

Benefits

• State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option)
• Ongoing comprehensive training provided
• Career Growth
• Highly skilled, professional environment

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree