Administrative Assistant CW Food Ops
About The Position
The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team. Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars. Determine importance of meeting requests and schedule accordingly. Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary. Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team. Distribute department mail; maintain department calendar and attendance records. Compose and type routine e-mail and other correspondence. Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards. Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management. Maintain contact lists and meeting attendee email groups. Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security. Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.). Coordinate maintenance of office equipment with appropriate vendors. Maintain general suite order and cleanliness. Perform other related duties as requested by management.
Requirements
- High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles.
- Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
- Knowledge of all basic office equipment required.
- Must be willing to work in Universal City, CA.
- Must have unrestricted work authorization to work in the United States.
- Must be 18+ years or older.
Nice To Haves
- Previous experience supporting a senior executive strongly preferred.
- Excellent organizational, verbal and written communication skills.
- Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas.
- Strong team player.
- Pleasant, professional attitude and personality.
- Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines.
- Ability to multi-task and be flexible is essential.
- Ability to work with and maintain confidential information.
- Self-starter with ability to follow through with minimal supervision.
Responsibilities
- Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
- Determine importance of meeting requests and schedule accordingly.
- Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary.
- Perform basic administrative tasks, e.g. photocopying and filing.
- Maintains proper recordkeeping and filing system for all work.
- Order and manages office supplies/inventory for team.
- Distribute department mail; maintain department calendar and attendance records.
- Compose and type routine e-mail and other correspondence.
- Coordinate travel schedules and arrangements.
- Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.
- Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
- Maintain contact lists and meeting attendee email groups.
- Coordinate staff meetings, employee functions, conferences and client meetings as necessary.
- Coordinate visitor requests with Parking and Security.
- Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.).
- Coordinate maintenance of office equipment with appropriate vendors.
- Maintain general suite order and cleanliness.
- Perform other related duties as requested by management.
Benefits
- This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
