OPS ACCOUNTANT IV - 77900036

State of Florida•Tallahassee, FL

25d•$25•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Position Overview and Responsibilities: PROCESS INVOICES FOR PAYMENT: Process encumbered and unencumbered disbursements such as contractual invoices, telephone, electronic, water, cellular telephone, miscellaneous invoices, etc. in accordance with s. 215.422, F.S., Ch. 691-40, F.A.C., the DFS Reference Guide for State Expenditures, and Commission policies and procedures Screen invoices for items requiring immediate payments; verify identification numbers and accounting codes; ensure special approvals/justifications are present. Enter disbursements into FLAIR. Prepare and complete daily voucher process Ensure reimbursement vouchers contain all required documentation. Develop and maintain a thorough knowledge of Florida Statutes, Department of Financial Services rules and internal procedures which pertain to auditing and payment of invoices. P-CARD PAYMENT AND AUDITING: Audit and approve Purchasing Card transactions in P-Card Works Review Works system daily and system reports to ensure transactions are processed timely, accurately and in accordance with laws, rules, and procedures. PERFORM FOLLOW-UP AND RESEARCH: Review, correct and/or return items for processing. Maintain records and initiate follow-up for returned items. Research internal and external inquires and follow up with email or telephone call within 1 business day. Elevate issues to the supervisor that cannot be resolved promptly within 2 business days. Prepares written correspondence to vendors and staff documenting disbursement related issues. Monitors payments for compliance to the Prompt Payment Law. Performs other related duties as appropriate or as assigned by supervisor or management.

Requirements

Five (5) years of experience in accounting or financial management, two (2) of which must have been experience with processing revenues, expenditures, billing or financial reports or
Bachelor’s degree in accounting, finance or related field from an accredited college or university and one (1) year of experience with processing revenues, expenditures, billing or financial reports can substitute for the required experience.
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes.
Ability to work Monday through Friday, between 8:00am and 5:00pm, up to 40 hours a week.
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Possess good customer service, telephone and clerical skills
Knowledge of Chapter 215.422, F.S. – The Prompt Payment Law
Ability to prepare and maintain a variety of accounting records.
Ability to analyze, research, report and interpret accounting data.
Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program.
Ability to work independently, and to solve problems and make decisions.
Ability to handle detailed work activities and assignments within a complex automated accounting system.
Ability to work independently
Ability to act on changing priorities and responsibilities
Ability to organize and file documents

Responsibilities

Process encumbered and unencumbered disbursements
Screen invoices for items requiring immediate payments; verify identification numbers and accounting codes; ensure special approvals/justifications are present.
Enter disbursements into FLAIR.
Prepare and complete daily voucher process
Ensure reimbursement vouchers contain all required documentation.
Develop and maintain a thorough knowledge of Florida Statutes, Department of Financial Services rules and internal procedures which pertain to auditing and payment of invoices.
Audit and approve Purchasing Card transactions in P-Card Works
Review Works system daily and system reports to ensure transactions are processed timely, accurately and in accordance with laws, rules, and procedures.
Review, correct and/or return items for processing.
Maintain records and initiate follow-up for returned items.
Research internal and external inquires and follow up with email or telephone call within 1 business day.
Elevate issues to the supervisor that cannot be resolved promptly within 2 business days.
Prepares written correspondence to vendors and staff documenting disbursement related issues.
Monitors payments for compliance to the Prompt Payment Law.
Performs other related duties as appropriate or as assigned by supervisor or management.

Benefits

Eligible OPS positions and qualifying applicants may enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
Health Premiums $25.00- Single / $90.00- Family Biweekly
Low Cost $25,000 Life Insurance
OPS FICA Alternative Retirement Plan
On the Job Trainings
Family and Medical Leave Act (FMLA)

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume