Operations Trainee

SRS Distribution•King of Prussia, PA

1d•Onsite

About The Position

The primary function of the Operations Trainee is to be responsible for learning all functional areas necessary to operate and manage a given branch. These functional areas will range from purchasing and inventory to basic accounting and billing, office administrative duties and general maintenance. Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

Requirements

Associates Degree preferred
Minimum of 3 years of related work experience
Strong Microsoft office skills

Nice To Haves

Strive to do the right thing by displaying trust and integrity.
Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others’ opinions and ideas and demonstrating a positive and humble attitude.
Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done.
Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members.
Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
Ability to self-manage, show initiative, be proactive, and drive results.
Communicate professionally, both verbally and in writing to coworkers and customers.
Must be able to problem solve and prioritize tasks.
Must be able to manage stress depending on deadlines and ongoing projects.
Must be able to multitask.
Must be able to receive and analyze information.
Must be able to quickly communicate solutions if problems occur.
Must be able to demonstrate a high degree of sound judgement.

Responsibilities

Assure that there is a system in place that all staff members understand and to properly handle customer phone calls
Manage receptionist’s schedule, assuring proper back-up personnel is available when necessary
Arrange the repairs and maintenance of all the fax and copier equipment
Maintain the proper toner and paper for the fax and copier equipment
Implement a system that calls for both strategically installing fax machines where needed and also insuring that the correct person receives every fax in a timely fashion
Learn the customer invoicing process and oversee company adherence to such processes
Train and manage appropriate personnel on the daily duties of mailing customer invoices
Enforce the CBSI policy of “Daily Management Review of Invoicing”
Review the invoice register daily and keeping it up-to-date and clean of old items
Keep the “Branch Cash Account” clean of any invoices older than three days
Understand the payment process of all non-material bills such as utilities and general supplies
Keep an up-to-date file or log of all paid non material bills to be used for quick reference if needed
Ensure the cash drawer is closed out and balanced on a daily basis
Maintain the general appearance of the office, store, and bathroom areas being kept neat and clean, including the hiring and training of a cleaning service
Oversee the general repairs and maintenance of the office, store, and bathroom areas including the HVAC, plumbing, and electrical