Operations Support Specialist/Scheduler

TruTeam • Sparta, WI

22h • Onsite

About The Position

TruTeam is seeking an energetic Operations Support & Scheduler professional to manage their busy branch office. This role requires a reliable, well-organized individual who can handle day-to-day operations with a focus on efficiency and time management. The position involves scheduling jobs, acting as a liaison between customers and production, and managing various administrative tasks including purchasing, accounting, credit/collections, IT, and HR administration. The company is recognized as a “Great Place to Work” and is a leader in energy-efficient insulation and building material products.

Requirements

• Minimum of 18 years of age.
• If operating a Company Vehicle, a valid driver’s license will be required.
• Minimum High School Diploma or GED.
• 1-3 years minimum experience.

Nice To Haves

• Industry Experience (Construction, Insulation, Trades, etc.)

Responsibilities

• Scheduling jobs and acting as a liaison between customers and production.
• Managing compliance of purchasing, accounting, credit/collections, IT, and overall administrative requirements.
• Handling Human Resources administration and employee relations programs.
• Maintaining and updating database systems using a computer.
• Managing, reviewing, and coordinating schedules for one or more locations.
• Communicating daily with key stakeholders (Administrative Specialist, Sales Staff, and Production Staff).
• Communicating daily with customers to schedule jobs, confirm jobs, and inform of any schedule changes or cancellations.
• Managing records and information.
• Performing accounting and/or financial analysis.
• Monitoring credit and collections activities.
• Managing daily conversion of quotes to work orders.
• Reviewing and approving vendor invoices.
• Providing HR administrative assistance to management teams.
• Encouraging and improving cross-department internal communication.
• Performing general office tasks (replenishing office supplies, distributing mail, custodial duties, etc.).
• Operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Computing, recording, and proofreading data and other information, such as records or reports.
• Reviewing work orders, files, records, and other documents to obtain information to respond to requests.
• Any other duty, task, or responsibilities as assigned.

Benefits

• Competitive Compensation
• Medical, Dental and Vision
• Strive Wellness Program
• 401(k) Matching
• Paid Holiday and Paid Time Off (PTO) for all positions
• AssuredExcellence®: minimal to no cost medical care and prescription drugs
• Flexible Spending Accounts (FSA): Healthcare and Dependent care
• Health Spending Account (HSA): with employer contribution
• Life & Disability Insurance
• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
• Employee Referral Bonus
• Paid Military Leave
• Tuition Reimbursement
• Length of Service Award

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees