Operations Support Rep III
About The Position
AMECO is seeking a highly organized and detail-oriented Operations Support professional to provide critical administrative and operational support for project activities. This position is responsible for managing invoicing and payment processes, maintaining project records and documentation, supporting rental equipment administration, and ensuring the accuracy and accessibility of project-related information. The ideal candidate will possess strong analytical, organizational, and communication skills with the ability to manage multiple priorities in a fast-paced environment. This role serves as a key liaison between operations, accounting, vendors, and project teams to support financial accuracy, operational efficiency, and effective project execution.
Requirements
- Minimum of six to eight years of experience in project support, operations support, contract administration, accounts payable, invoicing, accounting support, or related administrative functions.
- Demonstrated experience managing complex operational, financial, administrative, or project support processes with minimal supervision.
- Strong analytical and problem-solving skills with the ability to independently evaluate information and recommend solutions.
- Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
- Advanced knowledge of business operations, financial processes, and administrative controls.
- Strong organizational and time-management skills with exceptional attention to detail.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Ability to learn and apply applicable local, state/province, and federal/national statutes and guidelines.
- Ability to attend to detail and work in a time-conscious and time-effective manner.
- Advanced proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and reporting tools.
Nice To Haves
- Contract management or project administration certifications are a plus.
Responsibilities
- Process vouchering, invoicing, and payment activities in accordance with company procedures and customer requirements.
- Review, analyze, and validate invoices, purchase orders, and supporting documentation to ensure accuracy and compliance.
- Manage and maintain project flat files, billing documentation, and other critical project records.
- Monitor third-party rental equipment utilization and coordinate activities to ensure rental charges are discontinued promptly when equipment is removed from service.
- Investigate, reconcile, and resolve billing discrepancies, payment issues, and documentation exceptions.
- Maintain and update centralized records for purchase orders, invoices, contracts, and project documentation, ensuring information is accurate and readily accessible.
- Support overall contract administration activities, including document management, record retention, compliance support, and reporting requirements.
- Develop and maintain tracking tools, reports, and workflows supporting invoicing, equipment rentals, and project support activities.
- Coordinate activities with operations, accounting, procurement, vendors, and project teams to ensure alignment of project documentation and financial records.
- Identify and recommend process improvements that enhance operational efficiency, financial accuracy, and cost management.
- Serve as a subject matter expert for assigned operational support processes and systems.
- Organize and prioritize multiple assignments while meeting deadlines and service expectations.
- Maintain compliance with all applicable policies, procedures, and company standards.
- Adhere to and support AMECO's Health, Safety & Environmental (HSE) and Sustainability Policies.
- Perform all other duties as assigned.
Benefits
- Base Salary and monthly commission based on individual sales performance, ensuring high achievers have unlimited earning power.
- Employee Development
- Medical: PPO & HDP + HSA or FSA
- Dental
- Vision
- 8 Paid Holidays
- PTO
- 401K Plan w/ 4% company match
- Company Paid Life & STD & LTD
- Employee Assistance Program (EAP)
- Supplemental Policies; Accident, AD&D, Critical Illness, Hospital Indemnity, Life
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
