Operations Specialist
About The Position
As ADVANZ PHARMA continues to strengthen its position as the partner of choice for specialty, hospital, and rare disease medicines, we have an exciting opportunity for an Operations Specialist. This is a varied, hands-on role supporting pharmaceutical operations, logistics, inventory management, procurement, compliance, and commercial activities across the US business. Working within a regulated environment, you will play a key role in ensuring that medical devices, patient kits, and customer shipments are managed accurately, safely, and on time. This opportunity is ideal for someone who enjoys taking ownership, working independently, and managing a broad range of operational activities in a fast-paced environment.
Requirements
- High School Diploma or equivalent with a minimum of 2 years of relevant operational experience.
- Experience working within a regulated environment, such as pharmaceuticals, medical devices, healthcare, manufacturing, food, beverage, or other compliance-driven industries.
- Experience in logistics, inventory control, supply chain, warehouse operations, fulfilment, or operational coordination.
- Ability to safely lift, move, and pack equipment weighing 40-80 lbs.
- Experience managing vendors, purchase orders, shipments, or inventory processes.
- Ability to work independently and confidently manage responsibilities with limited day-to-day supervision.
- Experience using ERP systems, with SAP experience considered advantageous.
- Strong Microsoft 365 skills including Excel, Outlook, Teams, PowerPoint, and Word.
- Understanding of compliance, traceability, audit requirements, or SOP-driven processes.
- Strong organisational skills with excellent attention to detail.
- Effective communication and relationship-building skills.
- A positive and 'can-do' approach, biased towards finding solutions and embracing change.
Nice To Haves
- Associate or Bachelor's degree in Supply Chain Management, Operations, Business Administration, or a related field is (advantageous)
- SAP experience considered advantageous.
Responsibilities
- Manage inventory, tracking, and deployment of specialised medical devices, equipment, and patient kits.
- Coordinate time-critical shipments to hospitals, clinics, customers, and commercial teams.
- Manage purchase orders, supplier relationships, and inventory replenishment activities.
- Support SAP and ERP-based operational processes and transactions.
- Maintain accurate records and ensure compliance with SOPs, traceability requirements, and operational procedures.
- Coordinate equipment calibration schedules and support compliance activities within a regulated environment.
- Perform quality checks and verification activities for incoming and outgoing equipment and supplies.
- Support logistics for conferences, trade shows, National Sales Meetings, and customer-facing events.
- Manage distribution of marketing and commercial materials to support the field sales team.
- Build strong working relationships with vendors, customers, and internal stakeholders.
- Safely pack, move, and ship equipment weighing up to 80 lbs.
- Thrive in an entrepreneurial environment and take accountability for results.
- Have a bias for action and fast decision making.
Benefits
- Rewards & Recognition Programme
- Long Service Award
- Employee Assistance Programme
- Birthday leave
- Wellbeing day
- Volunteering leave
- Compassionate leave
- 20 vacation days, plus 5 sick days and 2 personal days, in addition to public holidays and the global leave days included as part of our global benefits program mentioned earlier.
- 401k Pension: $1 for $1 up to 3% employer matching
- Healthcare, Dental & Vision with employer contribution
- Life and AD&D Insurance & Long-term Disability employer paid
- Annual Bonus Plan: 20% of base salary
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
