Operations Specialist

Tompkins Community Bank • City of Ithaca, NY

26d • Hybrid

About The Position

The Operations Specialist supports Central Recovery operations by performing a broad range of recovery servicing, compliance, payment processing, reporting, and administrative functions. This role ensures the accurate and timely execution of operational activities, supports regulatory and investor requirements, coordinates with borrowers and third-party partners, and contributes to effective portfolio management, risk mitigation, and operational excellence through exceptional service and attention to detail.

Requirements

• High School Diploma or equivalent required.
• Minimum of two years of experience in collections, recovery, lending operations, office administration, or a related financial services environment required.
• Demonstrated ability to deliver exceptional customer service, particularly when handling complex, sensitive, or escalated situations.
• Proven ability to work independently, manage multiple priorities, and consistently meet deadlines in a fast-paced environment.
• Strong organizational, time management, and attention-to-detail skills with a focus on accuracy and quality.
• Effective verbal and written communication skills with the ability to interact professionally with borrowers, vendors, regulators, and internal stakeholders.
• Proficiency in handling confidential information and maintaining compliance with applicable policies, procedures, and regulatory requirements.

Responsibilities

• Ensure all recovery servicing, reporting, payment processing, and administrative activities are completed in compliance with regulatory requirements, investor guidelines, and internal control standards to support effective risk management and audit readiness.
• Deliver accurate, timely, and efficient execution of payment processing, documentation, reporting, and administrative functions to maintain data integrity and support departmental performance.
• Foster positive relationships and provide responsive service to borrowers, vendors, attorneys, agencies, and internal business partners to support effective recovery outcomes and a positive customer experience.
• Support loss mitigation, collections, property management, remittance processing, and recovery activities through effective account monitoring, vendor coordination, and accurate record maintenance to protect company and investor interests.
• Contribute to departmental success by supporting process improvements, maintaining organized workflows, providing cross-functional support, and promoting a collaborative, service-oriented environment.
• Support regulatory compliance efforts through required reporting to state agencies, investors, and PMI providers.
• Assist with internal audits, external examinations, and compliance-related information requests.
• Ensure documentation, reporting, and operational activities align with applicable policies, regulations, and servicing requirements.
• Monitor loss mitigation programs, including repayment plans, forbearance agreements, and loan modifications.
• Ensure required borrower notifications are generated and distributed within regulatory timelines.
• Support collection, recovery, foreclosure, and third-party referral activities while maintaining accurate account records.
• Coordinate property-related services, including valuations, inspections, maintenance, lien searches, insurance, and tax monitoring.
• Manage vendor relationships and process related invoices to support timely service delivery and portfolio administration.
• Maintain documentation and records associated with vendor activities and property preservation efforts.
• Receive, process, reconcile, and research borrower and third-party remittance payments.
• Support payment-related reporting and resolve exceptions or discrepancies in a timely manner.
• Process accounts payable activities, maintain supporting documentation, and assist with departmental expense tracking and reporting.
• Deliver professional service and support to borrowers, vendors, and internal stakeholders.
• Provide administrative support, manage departmental mail and supplies, and maintain electronic documentation records.
• Perform cross-functional support and backup responsibilities to ensure continuity of Central Recovery operations.

Benefits

• Medical
• Dental
• Vision
• 401(k) Match
• Profit Sharing
• Paid Time Off
• 11 Holidays
• Tuition Reimbursement
• Free Parking throughout Tompkins Community Bank
• Employee Referrals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED