Operations Specialist - Early Childhood Impact @ the Y

Visit the YMCA of the East Bay Today with 5 Central Locations • San Pablo, CA

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About The Position

The Operations Specialist supports the YMCA of the East Bay’s Early Childhood Impact (ECI) operations team with flexible administrative, monitoring, and on-site assistance that helps programs run smoothly. The role supports licensing documentation, staff training coordination, operational follow-up, new-teacher onboarding, parent communication, and special projects. The position contributes to safe, compliant, and effective early childhood program operations in alignment with the Y’s mission and values.

The role’s primary impact is on the operations of the YMCA East Bay Early Childhood Impact Program. Effectiveness is measured by the ability to meet staffing goals set by ECI leadership, develop and maintain positive relationships with stakeholders, and support the program’s continued evolution and improvement.

Requirements

• High school diploma or GED.
• Strong written and verbal communication skills.
• Valid California driver’s license, proof of auto insurance, and annual DMV check.
• Criminal record clearance and health requirements, including physical exam, TB screen, and immunizations.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, databases, and other computer programs.
• Ability to travel locally for meetings, training, and special events.
• Ability to work on a computer for extended periods.
• Sufficient strength, agility, and mobility to perform essential functions.
• Ability to work some nights and weekends.

Nice To Haves

• Associate’s degree in business administration, early childhood education, or a related field.
• Two years’ experience as an ECE teacher and/or administrator or leader.

Responsibilities

• Support operations directors and managers with ongoing licensing paperwork, including applications, forms, reports, and appeals.
• Schedule, arrange, and support operations-related trainings, meetings, and appointments; organize staff meeting agendas, materials, and documentation.
• Assist with operations monitoring and follow-up, including active supervision, licensing, staffing versus enrollment, and health and safety.
• Participate with the ECI team in interviews for prospective teachers and assist with new-teacher placement.
• Coordinate with the ECI team to support new-teacher onboarding, including on-site support, check-ins, professional development plans, and benchmark monitoring.
• Attend webinars and trainings to obtain current updates and share information about new or changed regulations from CCL, CDSS, CDS, and OHS.
• Support operations-related communications, including phone calls, emails, letters, and memos.
• Support parent outreach and meetings as needed.
• Help organize large-scale distributions to centers as needed.
• Complete special projects and other duties as assigned.

Benefits

• Heavily subsidized medical, dental, and vision insurance for eligible full-time employees, with several plan options.
• Basic Life and AD&D Insurance, with options for Voluntary Life and AD&D coverage.
• Flexible Spending Accounts for health and dependent care expenses.
• Long-Term Disability Insurance.
• Employee Assistance and Wellness Programs.
• Commuter benefits for eligible employees.
• Paid holidays and six weeks of PTO accrued annually.
• Professional development opportunities and ongoing training.
• YMCA membership benefits and discounts on programs for employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED