Operations Specialist

The Nature Conservancy•Arlington, TX

5d•Remote

About The Position

The Operations Specialist will support the Policy Team in the Policy and Public Funding Business Unit. Specifically, the Specialist will support the teams by providing executive assistance support to the leadership of the Policy team, and executing tasks related to one or more functional activities, such as project coordination, operations support, meetings management special events and expense report preparation and reviews. This position reports to the Senior Director of Policy and is a full-time position. This position may be located anywhere TNC is authorized to conduct business, with a preference for Latin America (Argentina, Belize, Brazil, Chile, Colombia, Ecuador, Guatemala, Mexico, Peru).

Requirements

Bachelor’s degree and 2 years related experience or equivalent combination;
Experience coordinating administrative processes;
Experience generating reports and interpreting data;
Experience in business writing, editing, and proofreading;
Experience organizing time and managing diverse activities to meet deadlines; and
Experience working across teams and communicating with a wide range of people

Responsibilities

Contribute to the effective and efficient management of the team by assisting the policy leadership team and leading coordination on administrative and operational matters across the team as and when required;
Provide project coordination support across policy teams, including tracking action items, facilitating follow-up, engaging stakeholders, and managing data and information;
Support meeting management activities, including scheduling, note-taking, action item tracking, and follow-up;
Coordinate special events, including by managing schedules, drafting communications, curating participant lists, overseeing logistics, and ensuring technology readiness;
Expense report preparation and review;
Work within scope of program’s strategic goals;
Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;
Coordinate projects with several variables, working within a defined timeline and budget;
Demonstrate sensitivity in handling confidential information;
Perform non-routine analysis, research and follow-through;
Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
Provide input through project teams for the improvement of existing programs;
Travel and work flexible hours as needed;
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and
Work is diversified and may not always fall under established practices and guidelines.