Operations Specialist

Burkentine and Sons Builders Inc•Penn Township, PA

32d

About The Position

To provide administrative support for the Property Management Division for all phases of single family, multi-family, and commercial projects to the organization’s Property Management Division. The Operations Specialist is responsible for all facets of administration. The Property Management Administrator also assists the Director of Property Management and VP of Asset Management with all Property Management matter including, SOP creation, budget monitoring, document creation, Excel creation, reporting, on-site visits, and any other duties as required by the position.

Requirements

Must have a valid driver’s license.
2-5 years of relevant administrative experience.

Nice To Haves

Notary preferred.

Responsibilities

Calendar control, to coordinate meetings schedules with the Property Management Division, itinerary preparation, meeting preparation.
Communicate with third-party professionals and providers including but not limited to architects, engineers, inspectors, project managers, superintendents, estimators, and field personnel as directed by Director of Property Management, Regional Managers
Attend daily and weekly meetings as directed.
Assist the Director of Property Management in all matters directly or indirectly impacting the organization.
Perform administrative tasks as assigned by the Property Management Director and Managers.
Filing of all communications, physical or electronic, in the proper locations for easy review and dissemination.
Assist the maintenance all documents, spreadsheets, budgets required by the Property Management Division and organization.
Ensure compliance with all Burkentine contracts, documentation, and other requirements.
Assist the Division in procurement activities as directed.
Assist the Division in all training requirements for new, and current employees. This includes but is not limited to, creating presentations, agendas, screenshares, and workflows.