Operations Specialist — Pilot Manufacturing

Panthalassa • Vancouver, WA

6d • $31 - $45 • Onsite

About The Position

We are seeking an Operations Specialist to support the daily operation of our pilot and contract manufacturing facility in Vancouver, Washington. This is a hands-on, service-oriented role that blends facilities operations, manufacturing support, workplace hospitality, inventory management and general site coordination. Reporting to the Operations Manager, for Pilot Manufacturing, the Operations Specialist will help keep the facility safe, organized, stocked, functional, and ready to support demanding fabrication, assembly, testing, and production activities. The Operations Specialist will frequently be the person who notices what needs attention and takes action before it becomes a disruption. Responsibilities may range from coordinating a facility repair, restocking consumables, receiving a critical shipment, preparing the site for visitors, or resetting shared spaces to supporting vendors, maintaining operational records, and helping resolve requests from manufacturing and engineering teams. This role is well suited for someone who enjoys variety, takes pride in creating an organized and productive environment, and approaches both technical operations and employee service with a strong sense of ownership.

Requirements

• 2–4 years of experience in facilities, workplace operations, manufacturing support, hospitality, logistics, industrial services, or a related hands-on role.
• Strong organizational skills and the ability to manage multiple priorities with consistent follow-through.
• Service-oriented mindset and interest in helping manufacturing and technical teams work safely and efficiently.
• Ability to identify problems, use sound judgment, and resolve routine issues independently.
• Experience coordinating vendors, deliveries, maintenance activities, inventory, or workplace services.
• Strong written and verbal communication skills.
• Comfort working in an active industrial or manufacturing environment.
• Proficiency with Microsoft Office, Google Workspace, or similar business applications.
• Valid driver’s license and ability to travel periodically between the Vancouver facility and Portland headquarters.

Nice To Haves

• Familiarity with industrial building systems, including HVAC, electrical, compressed air, emergency power, or fire protection.
• Experience supporting metal fabrication, machining, assembly, prototyping, warehouse, or pilot manufacturing operations.
• Experience with facilities ticketing, maintenance management, inventory, or vendor-management systems.
• Basic knowledge of OSHA, environmental, hazardous-waste, or workplace safety requirements.
• Experience supporting site startups, facility build-outs, equipment installation, or operational-readiness activities.
• Food-handler, first-aid, forklift, or other relevant operational certifications, or willingness to obtain them.

Responsibilities

• Conduct routine site walks to identify maintenance needs, safety concerns, supply shortages, housekeeping issues, and other conditions that could affect operations.
• Support the reliable operation of building systems, utilities, shared infrastructure, office areas, breakrooms, and employee facilities.
• Respond to facility and workplace requests, resolving routine issues directly and escalating technical or safety-critical matters as needed.
• Coordinate preventive and corrective maintenance with contractors, vendors, and internal teams.
• Support equipment installation, work-area setup, production changes, and facility improvement projects.
• Assist with fleet vehicle management, including scheduling maintenance and maintaining records.
• Assist with shipping, receiving, material staging, and movement of supplies and equipment throughout the facility.
• Maintain keys, badges, access records, and other assigned site-security processes.
• Maintain appropriate stock levels for industrial consumables, PPE, janitorial supplies, office materials, food, beverages, coffee, and other workplace essentials.
• Receive, organize, store, and distribute materials needed to support manufacturing and employee operations.
• Maintain clean, organized, and functional breakrooms, kitchens, meeting rooms, collaboration areas, and shared spaces.
• Coordinate catered meals, visitor refreshments, employee events, and related setup and cleanup.
• Support visiting employees, guests, contractors, and vendors with site access, orientation, workspace setup, and general logistics.
• Serve as an on-site contact for routine maintenance, facilities, hospitality, delivery, and service vendors.
• Coordinate vendor access and schedules, verify completed work, and escalate performance, cost, quality, or safety concerns.
• Support purchase requests, invoice reconciliation, expense tracking, and maintenance of vendor and service records.
• Reinforce site safety expectations and promptly escalate unsafe conditions, incidents, or operational risks.
• Assist with inspection and readiness of emergency, life-safety, first-aid, spill-response, and evacuation equipment.
• Coordinate waste, recycling, hazardous-material, and regulated-waste services in accordance with established procedures.
• Support emergency drills, inspections, audits, and compliance activities under the direction of the Operations Manager and company safety team.
• Maintain SOPs, checklists, inventory records, inspection logs, maintenance documentation, and other operational records.
• Help establish repeatable processes and service standards as the facility transitions into sustained manufacturing operations.
• Identify opportunities to improve safety, reliability, organization, cost, and employee productivity.
• Support incident follow-up, corrective actions, facility projects, and operational-readiness initiatives as assigned.

Benefits

• Cash compensation: $31 - $45 per hour, based on experience.
• Equity: All employees are owners in the company. If we succeed, this equity could become the most valuable component of your compensation.
• Flexible paid time off.
• Health insurance, with the company paying 100% of the gold-level PPO plan for full-time employees, their partners, and dependents.
• Dental insurance, with the company paying 100% for full-time employees, their partners, and dependents.
• Vision insurance, with the company paying 100% for full-time employees, their partners, and dependents.
• Long-term disability insurance fully paid by the company.
• 401(k) and flexible spending account programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed