Operations Specialist-Onboarding

Visium Resources•Schenectady, NY

9h•Hybrid

About The Position

Visium Resources has been asked to identify qualified candidates for this Operations Specialist position located in Schenectady, NY. This position is a contract direct hire opportunity which is expected to be a hybrid work arrangement, for a duration of one year. The Operations Specialist is responsible for coordinating and executing on-boarding, early-career program operations, training event logistics, systems access setup, and administrative support for the Technical Learning Office. This role ensures consistent, compliant, and high-quality on-boarding and learning experience for new hires, including employees, contractors, and EEDP participants, while supporting operational excellence across TLO programs. This Schenectady-based role combines day-to-day on-boarding execution, systems and equipment coordination, event planning, stakeholder communication, and standard work/process management.

Requirements

New hires receive required equipment and Day 1 on-boarding support on time
New hires can successfully set up systems and complete required early on-boarding tasks within expected timelines.
EHS and other required training assignments are completed within target windows.
On-boarding and event survey results are positive on average or better.
Workday rotation and assignment data is accurate and maintained on time.
Event logistics, conference room scheduling, supplies, and catering are delivered accurately and without disruption.
Standard work and scalable processes are established and maintained within the expected time frame.

Responsibilities

Coordinate end-to-end on-boarding support for new hires, including employees, contractors, and program participants.
Create and maintain standardized on-boarding documents, checklists, presentations, and process guides.
Maintain on-boarding websites, toolkit resources, and other shared materials used by new hires and stakeholders.
Build individual on-boarding checklists and send welcome communications to new hires prior to start date.
Coordinate with HR, hiring managers, and key stakeholders on start dates, locations, system needs, and on-boarding readiness.
Coordinate computer ordering and setup for new hires and help managers complete equipment requests.
Support or coordinate setup for required access and systems, including V drive, Box, EdCast, Smartsheet, Bench, MyTime, and other on-boarding-related tools.
Assist with Day 1 computer setup and guide new hires through basic system access and on-boarding technology needs.
Help ensure new hires receive laptops on Day 1, complete initial setup promptly, and are assigned required training within defined timelines.
Plan and coordinate new hire orientation sessions, on-boarding events, kickoffs, and related learning experiences.
Reserve rooms and meeting spaces, send calendar invitations, arrange catering, coordinate security/badging, and organize tours.
Coordinate speakers, agendas, materials, swag, and event logistics to deliver professional and consistent participant experience.
Provide onsite support during orientation and event execution, including greeting participants and assisting with room setup and technology readiness.
Support EEDP on-boarding and kickoff preparation, including communications, coordination, event logistics, and participant readiness.
Manage or support EEDP-related operational processes such as policy acknowledgements, relocation coordination, badging, distribution lists, and participant information tracking.
Coordinate rotation-related administrative processes, including gathering assignment information, supporting Workday updates, validating assignment leaders, and communicating rotation pairings.
Assist with EEDP interviews, networking sessions, preparedness activities, and recurring surveys as needed.
Support preparation and logistics for TLO-led trainings and workshops such as Cultivate, Innovation, Systems Thinking, Teardown, EEDP information sessions, and other learning events.
Coordinate room bookings, participant communications, supplies, materials, catering, swag, and related event logistics.
Develop, document, and maintain standard work for on-boarding and operational processes.
Maintain lists, trackers, distribution groups, survey workflows, and other operational tools to support accurate execution and reporting.
Identify gaps, improve process consistency, and help implement scalable approaches across regions and programs.