Operations Project Manager

Providence Housing Authority•Providence, RI

13d•Onsite

About The Position

To provide general assistance to the Department Director and Project Management Staff, along with the production, oversight and monitoring of internal and external reporting systems. Provides assistance with Capital Fund Program Grant applications/management, Monthly/Quarterly Management Reports, external reviews, audits, surveys, research studies and any additional reporting required by the department. Conducts trend analysis, as needed. Prepares contracts as needed for the department. Serves as liaison with other PHA departments, on Facilities Management operations and modernization planning.

Requirements

Four-year degree from an accredited college or university emphasizing courses in management, public administration and planning or similar related studies, required
Related Experience in accounting, budgeting, CFP experience may substitute for up to two (2) years of education at the ration of 3 years’ experience for 1 year of education.
Three to five-years’ in administrative planning, analysis, tracking, budget administration and automated spreadsheet reporting, required
Three to five-years’ of experience in analysis of operations and a demonstrated ability to provide analysis and to write clear and concise reports, required
Minimum two years’ experience in analysis, budget administration, bid and project administration required
Proficient in the use of Microsoft software packages
Strong documentation and technical writing skills
Working knowledge of planning concepts and principals
Working knowledge of construction practices and techniques
Advanced knowledge of Microsoft Word, Excel, required and the ability to rapidly learn to effectively use the Agency’s Public Housing Authority Software (PHA Web)
Working knowledge of agency programs and federal policies relating to public housing administration
Ability to prepare reports and undertake studies, research and analysis
Ability to prepare and analyze budgets
Ability to development monitoring and evaluation systems and to analyze data
Ability to maintain confidentiality in all assignments
Ability to work harmoniously with other agency personnel
Ability to be flexible and perform work under time pressure
Ability to train and give directions to other staff
Working knowledge of the principals and practices of public administration
Working knowledge of PHA policies, procedures and practices relating to public housing
Ability to analyze operations and develop improvements in performance
Ability to speak and write effectively and represent the PHA at meetings and conferences
Working knowledge of construction project management, methods, practices and service contract administration.
Working knowledge of various technical disciplines including electrical, mechanical structural and civil engineering, and Fire safety systems
Working knowledge of the Life Safety Codes, local building codes, and zoning ordinances
Ability to read and understand architectural plans, blueprints, specifications, shop drawings construction submittals
Ability to prepare and monitor contracts and construction schedules, research technical areas of building developments, construction and land acquisition
Ability to prepare financial reports, budgets and cost control statements; construction inspection reports and contract correspondence in a clear and concise manner
Skill in the preparation of bid documents
Rhode Island driver’s license (Class 1) unrestricted except for corrective lenses and automatic transmission
Ability to relate to and interact with elderly and family residents in low and moderate income housing settings

Nice To Haves

Minimum three (3) years’ experience working in a public or private organization in administration, planning, and construction activity related to residential or multi-family housing or general construction is preferred

Responsibilities

Provides general assistance to the Department Director and the Project Management Staff in the administration, production and oversight of internal/external reporting systems
Works with Department Directors in establishing goals/objectives for the CFP and has primary responsibility for tracking, submitting and reporting on the CFP
Prepares the Department’s Monthly Management Report, weekly UTA reports, updates the Capital Fund Programs Annual and Five-Year Action Plans and the CFP Annual Performance and Evaluation Reports
Coordinates the preparation of funding applications for public and private grant programs, responds to and tracks all requests for CFP funding and works with Finance Department on monthly reconciliation reports
Functions as member of a team in compiling and writing departmental and agency reports, schedules and statements
Reviews the status of the CFP with Department Directors monthly
Attends meetings on behalf of the department as requested
Serves as departmental liaison to other PHA departments, concerning operations and modernization
Maintains and analyzes operations records and prepared weekly, monthly, semi-annual, annual and “as required” reports and notices for the department
Prepares tables, charts and graphs tracking operations as necessary
Coordinates and monitors compliance with federal, state and local regulatory agencies (i.e., Department of Environmental Management, Environmental Protection Agency, Narragansett Bay Commission, etc.) as these regulations apply to maintenance operations
Prepares bid packages, contract documents and specifications as directed, administer the bid process for the modernization and repair of PHA owned buildings and grounds
Monitors projects for compliance with construction and local building codes, zoning ordinances, ensure projects remain on target, meet deadlines and stay on budget
Assists the Senior Project Management team as requested.
Performs operations analysis of Facilities Management functions
Maintains various departmental databases for the tracking of project information, budgets, goals, etc.
Collects and inputs data on contracts, budgets and schedules using a personal computer for the department’s internal database
Prepares management reports generated from the various databases
Works on, researches and completes special projects, as assigned
Performs research, makes surveys, conducts cost feasibility studies, evaluates data and information, compiles and prepares written and statistical reports
Performs other duties and special projects assigned within job classification