Operations Project Manager

Silicon Valley Community Foundation•Mountain View, CA

2d•$130,000 - $140,000•Hybrid

About The Position

Silicon Valley Community Foundation (SVCF) is seeking an Operations Project Manager to serve as a strategic execution partner to the Chief Financial and Operating Officer (CFOO) and divisions. This full-time, exempt level position, based in Mountain View, California, will work to progress the organization’s portfolio of initiatives while remaining deeply hands-on in planning, building, tracking, and delivering results. The role operates at both strategic and tactical levels, translating priorities into clear action plans, developing tools and materials for execution, and ensuring disciplined follow-through and accountability. Responsibilities include overseeing complex calendaring and executive coordination, managing cross-functional projects and events, preparing executive- and board-level materials and presentations, producing analytical reports, and supporting the development and tracking of departmental and divisional budgets. SVCF operates on a hybrid work model, requiring team members to be in the office twice a week, every other week (Tuesdays and Wednesdays), with additional onsite requirements when the CFOO is present. All team members must be based and hold residency in California.

Requirements

Bachelor’s Degree.
At least seven years’ experience in enterprise project management, strategy and operations, executive operations, or complex cross-functional environments.
Professional and personal alignment with Silicon Valley Community Foundation’s values and mission.
Demonstrated ability to both design strategy and execute deliverables directly.
Strong experience building project plans, dashboards, presentations, and tracking systems from the ground up.
Proven success managing multiple concurrent initiatives with measurable impact.
Advanced proficiency in Microsoft Office Suite (PowerPoint required); familiarity with CRM systems and collaboration tools preferred.
Exceptional organizational skills, analytical thinking, and attention to detail.
High emotional intelligence, discretion, and executive presence.
Ability to think strategically at the process level and execute tactically.
Willingness to initiate and support tasks at all levels of the organization when necessary.
Attention to detail, ability to set, meet, enforce deadlines and hold others accountable.
Excellent written and oral communication, presentation and listening skills for diverse audiences.
Excellent interpersonal skills with an ability to work in a team environment and with diverse groups of people.
Commitment to customer service excellence and discretion with highly sensitive and confidential data.
Openness to learning new frameworks and thinking critically about improving existing methods or approaches.

Nice To Haves

Familiarity with CRM systems and collaboration tools preferred.

Responsibilities

Serve as an integrator across IT, Finance and Accounting, Investments, and other divisions to ensure coordinated execution.
Lead cross-functional meetings, capture decisions, assign action items, and ensure timely follow-through.
Act as an administrative partner to the CFOO in priority setting, sequencing of initiatives, and decision framing.
Draft communications, summaries, and executive updates to maintain alignment and transparency.
Support hands-on implementation of systems, operational improvements, and compliance initiatives — including documentation, workflow mapping, and process redesign.
Assist with change management planning and directly support rollout activities to ensure strong adoption.
Own and actively manage initiatives as assigned.
Develop detailed project plans, timelines, charters, RAID logs (risks, assumptions, issues, dependencies), dashboards, and status reports.
Facilitate working sessions, define scope, document requirements, and build implementation roadmaps.
Monitor milestones, track budgets, and directly follow up with initiative owners to ensure progress.
Identify risks and execution gaps early and intervene directly to resolve issues and remove barriers.
Develop and refine practical project management tools and templates to improve execution discipline across the division.
Conduct post-implementation reviews and synthesize lessons learned into process improvements.
Prepare detailed executive briefings, dashboards, analyses, and Board Committee materials.
Ensure quality-control materials for Board Committees and leadership meetings.
Draft presentations and supporting materials for internal and external audiences.
Establish and manage administrative cadences, including preparing agendas, capturing decisions, and tracking commitments.
Ensure follow-up actions are executed.
Manage complex calendaring aligned to divisional priorities, including leadership meetings, goal-setting cycles, and performance tracking.
Develop structured tracking systems for budgets, KPIs, and initiative performance.
Analyze operational data and synthesize findings into actionable recommendations.
Build and maintain organized documentation systems to support transparency and continuity.
Oversee logistics for key meetings, convenings, and travel to ensure seamless execution.
Prepare expense reports, invoices, and documentation as needed to support divisional operations.
Other related duties as assigned.